Senior Executive Assistant - Calendar & Operations Lead

State of Oregon; Portland (OR); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work schedules

Paid leave

Hybrid work options

Public Service Loan Forgiveness

Job summary

State of Oregon’s Oregon Department of Transportation is seeking a Senior Executive Assistant to provide high-level executive support to the Region 1 Manager in Portland. The role focuses on calendar management, meeting coordination, travel arrangements, and confidential administration within a collaborative operations team.

The ideal candidate brings strong organizational and communication skills, proficiency with Microsoft Office and SharePoint, and a proven ability to handle sensitive

Qualifications

• One year of experience performing administrative duties in support of agency projects or programs.

Responsibilities

• Provide executive and administrative support to the Region 1 Manager.
• Manage the manager’s complex calendar, including scheduling meetings, events, and travel, and resolving conflicts.
• Support management meetings by reserving rooms, arranging travel, preparing agendas, and sharing notes.
• Handle multiple assignments with confidential information and deadlines.
• Support senior managers with special projects related to budgeting, process improvement, and records management.

Skills

Confidential information handling

Calendar management

Administrative support

Microsoft Office

Tools

SharePoint

Outlook

Word

Excel

PowerPoint

Teams

Job description

State of Oregon’s Oregon Department of Transportation is seeking a Senior Executive Assistant to provide high-level executive support to the Region 1 Manager in Portland. The role focuses on calendar management, meeting coordination, travel arrangements, and confidential administration within a collaborative operations team.

The ideal candidate brings strong organizational and communication skills, proficiency with Microsoft Office and SharePoint, and a proven ability to handle sensitive