Senior Executive Assistant to SVPs | Hybrid Chicago

Proxima; Chicago (IL); Hybrid; USD 70.000 - 90.000; Vollzeit

Benefits dieser Stelle

Hybrid working

Global network

Well-being program

Social responsibility

Zusammenfassung

Proxima, part of Bain & Company, seeks an experienced Executive Assistant to support Senior Vice Presidents across the US business from our Chicago team. You will manage complex calendars, coordinate travel, and liaise with internal and external stakeholders in a fast-paced environment.

Temporary to permanent role with a collaborative, global network and hybrid working based out of the Chicago office. The ideal candidate has around five years of EA experience and a proactive, discreet approach.

Qualifikationen

• Around five years of Executive Assistant or comparable senior administrative experience.
• Experience supporting senior-level stakeholders.
• Excellent organizational and time-management skills.
• Strong attention to detail.
• Experience managing complex calendars and travel arrangements.
• Ability to handle confidential information with discretion.
• A proactive approach and the ability to anticipate what needs to happen next.
• Confidence communicating with senior stakeholders and external contacts.
• Ability to work independently with minimal supervision.
• Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.

Aufgaben

• Provide executive and administrative support to multiple senior leaders across our US business.
• Manage complex calendars, meetings, business commitments, and follow-up actions.
• Serve as the liaison and point of contact for the Bain administrative services team as appropriate.
• Liaise extensively with internal teams and external business contacts.
• Arrange international and domestic travel and hotel reservations.
• Coordinate meeting logistics and other administrative requirements.
• Ensure all expenses are claimed on a monthly basis.
• Support other Executive Assistants and administrative colleagues when needed.
• Assist with meeting rooms, catering, clients, visitors, and other Chicago office needs as required.
• Provide additional administrative and operational support across the business as needed.

Kenntnisse

Executive support

Calendar management

Travel coordination

Stakeholder management

MS Office

Jobbeschreibung

Proxima, part of Bain & Company, seeks an experienced Executive Assistant to support Senior Vice Presidents across the US business from our Chicago team. You will manage complex calendars, coordinate travel, and liaise with internal and external stakeholders in a fast-paced environment.

Temporary to permanent role with a collaborative, global network and hybrid working based out of the Chicago office. The ideal candidate has around five years of EA experience and a proactive, discreet approach.