Contract Executive Assistant

Joss Search; Chicago (IL); On-site; USD 85,000 - 110,000; Part time

Benefits offered by this job

Competitive compensation package

14-month fixed-term contract

Four days per week in Chicago office

Path to permanent conversion

Job summary

Joss Search seeks an experienced Executive Assistant to support a growing team on a 14-month fixed-term contract in Chicago. The role partners with senior stakeholders across geographies, demanding discretion, proactive energy, and exceptional organizational skills.

You will manage complex calendars, coordinate travel and expenses, and support cross-functional initiatives in a fast-paced, globally connected environment. A collaborative, culture-driven mindset is essential.

Qualifications

• 5+ years of Executive Assistant experience.
• Experience supporting multiple senior stakeholders in a fast-paced environment.
• Excellent communication and relationship-building skills.
• Comfortable working across different geographies and time zones.
• Proactive with minimal oversight and no-task-too-small mentality.
• Strong organizational skills and prioritization abilities.
• Collaborative team player who contributes to culture.
• Professional, polished and adaptable.

Responsibilities

• Complex calendar and meeting management across multiple time zones.
• Coordinating domestic and international travel arrangements.
• Managing expenses and other administrative responsibilities.
• Supporting senior stakeholders across varying levels of the business.
• Acting as a key point of contact for internal and external relationships.
• Assisting with team initiatives, projects, and ad hoc requests as needed.
• Helping maintain a collaborative and positive team environment.

Skills

Executive Assistant experience

Calendar management

Travel coordination

Relationship building

Job description

Our client is a leading global investment firm with offices across North America, Europe, and Asia. Known for its collaborative culture and entrepreneurial mindset, the firm has experienced significant growth in recent years and continues to invest heavily in both its people and technology. The team prides itself on fostering a highly supportive environment where Executive Assistants are viewed as true business partners and integral members of the wider organization.

THE ROLE

This is an Executive Assistant position supporting a growing team on a 14-month fixed-term contract. Based in Chicago, the role will provide support to a broad group of senior stakeholders across multiple geographies.

The ideal candidate will be a confident, experienced EA who enjoys working autonomously in a fast-paced environment. This is a highly visible role requiring someone who can build strong relationships, manage competing priorities, and serve as a go-to resource for the team.

Key responsibilities include, but are not limited to:

• Complex calendar and meeting management across multiple time zones
• Coordinating domestic and international travel arrangements
• Managing expenses and other administrative responsibilities
• Supporting senior stakeholders across varying levels of the business
• Acting as a key point of contact for internal and external relationships
• Assisting with team initiatives, projects, and ad hoc requests as needed
• Helping maintain a collaborative and positive team environment

THE CANDIDATE

• 5+ years of Executive Assistant experience
• Experience supporting multiple senior stakeholders in a fast-paced environment
• Excellent communication and relationship-building skills
• Comfortable working across different geographies and time zones
• Confident, proactive, and able to operate with minimal oversight
• Flexible with a no-task-too-small mentality
• Strong organizational skills with the ability to manage competing priorities
• A collaborative team player who enjoys being a culture carrier and resource for others
• Professional, polished, and adaptable

THE COMP/BENEFITS

• Competitive compensation package, dependent on experience
• 14-month fixed-term opportunity with potential for permanent conversion
• Four days per week in the Chicago office
• Opportunity to join a growing team within a globally recognized investment firm

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.