Strategic Operations Executive Assistant

Wilshire Law Firm; Los Angeles (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

Paid time off & holidays

Growth opportunities

Team outings & events

Employee referral bonus programs

Firm-paid Medical HMO

Firm-paid Life and AD&D insurance

Dental and Vision plans

401k

FSA (Flexible Spending Account)

EAP (Employee Assistance Program)

Pet Insurance

Job summary

Wilshire Law Firm is seeking a sharp, capable Executive Assistant to support senior leadership in a fast-paced, high-performance environment. This role requires judgment, accountability, and independence, and offers growth potential into the primary executive support position over time.

The candidate will manage high-priority tasks, logistics, and operational needs, coordinate across departments, and handle travel arrangements while maintaining discretion and professionalism.

Qualifications

• 5+ years of executive or high-level administrative support experience.
• Exceptional organizational and time-management skills.
• The confidence to handle strong personalities and fast decision cycles.
• Strong judgment and discretion with sensitive information.
• A proactive mindset and ability to work independently.
• High attention to detail and follow-through.

Responsibilities

• Manage complex calendars, meetings, and scheduling for executive leadership
• Coordinate internal and external communications
• Handle confidential information with discretion
• Support high-priority administrative and operational tasks
• Prepare materials for meetings, presentations, and executive discussions
• Assist with travel arrangements, logistics, and event coordination
• Act as a reliable point of coordination across departments
• Anticipate needs and proactively solve problems before they escalate
• Must be willing to be on call nights and weekends

Skills

Executive support

Time management

Judgment & discretion

Independent work

Attention to detail

Job description

Wilshire Law Firm is seeking a sharp, capable Executive Assistant to support senior leadership in a fast-paced, high-performance environment. This role requires judgment, accountability, and independence, and offers growth potential into the primary executive support position over time.

The candidate will manage high-priority tasks, logistics, and operational needs, coordinate across departments, and handle travel arrangements while maintaining discretion and professionalism.