Executive Assistant to Partners – Law Firm, Chicago

Orion Placement; Chicago (IL); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Dental insurance

Paid time off

Retirement plan

Vision insurance

Job summary

Confidential Employer in Chicago seeks an experienced Executive Assistant to support senior Partners with complex calendars, communications, and events. The role blends legal administration, operations, recruiting, marketing coordination, and client interaction.

You will manage schedules, prepare materials, and coordinate with vendors while maintaining discretion and high-quality professional communication in a fast-paced environment.

Qualifications

• 3+ years of Executive Assistant or comparable high-level legal support experience within a law firm.
• Strong calendar management and ability to manage competing priorities.
• Excellent written, verbal, and interpersonal communication skills.
• High level of discretion and ability to handle confidential information.
• Professional, dependable, and able to work in a fast-paced environment.

Responsibilities

• Manage complex calendars for senior Partners, including meetings, appointments, reminders, events, and scheduling conflicts.
• Monitor and prioritize executive email communications, invitations, and time-sensitive requests.
• Prepare Partners for upcoming meetings by organizing schedules, materials, reminders, and key information.
• Support recruiting, administrative projects, internal processes, and coordination with vendors and team members.
• Coordinate firm meetings, networking events, and other internal and external events.

Skills

Calendar management

Discretion

Communication

Organization

Independent work

Spanish fluency

Education

Bachelor's degree preferred

Tools

Google Workspace

Microsoft Office

Outlook

Word

Excel

PowerPoint

Adobe

Job description

Confidential Employer in Chicago seeks an experienced Executive Assistant to support senior Partners with complex calendars, communications, and events. The role blends legal administration, operations, recruiting, marketing coordination, and client interaction.

You will manage schedules, prepare materials, and coordinate with vendors while maintaining discretion and high-quality professional communication in a fast-paced environment.