Senior Executive Assistant to Partners - Remote/Hybrid

Beacon Hill Staffing Group, LLC; Richmond (VA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. This role involves meeting preparation, business development, marketing and research in a fast-paced, client-focused environment.

The ideal candidate has 5+ years of admin experience, familiarity with CRM systems, and strong MS Office skills. This position is primarily remote but requires proximity to West Palm Beach for in-person needs.

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure, managing multiple priorities and meeting deadlines.
• Professional demeanor, excellent client service skills and a high level of discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach.
• Bachelor's degree preferred but not required.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Skills

Administrative support

Executive support

Communication

Organization

Attention to detail

Discretion

CRM familiarity

Education

Bachelor's degree preferred

Tools

Microsoft Office (Outlook, Word and Excel)

AI tools

CRM systems

Job description

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support its two-person senior leadership team. This role involves meeting preparation, business development, marketing and research in a fast-paced, client-focused environment.

The ideal candidate has 5+ years of admin experience, familiarity with CRM systems, and strong MS Office skills. This position is primarily remote but requires proximity to West Palm Beach for in-person needs.