Executive Support Lead for Senior Leaders (Remote)

Beacon Hill Staffing Group, LLC; West Palm Beach (FL); A distancia; USD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support a two-person senior leadership team in West Palm Beach. This role emphasizes meeting prep, calendar management, and business development coordination in a fast-paced, professional services environment.

The ideal candidate has 5+ years in administrative support, strong Microsoft Office skills, discretion, and the ability to work independently across time zones; remote-friendly with occasional in-person support.

Formación

• 5+ years of administrative support experience, ideally supporting senior executives
• Experience in financial services or asset management is a plus
• Proactive, hard-working, and able to anticipate needs
• Responsive and able to handle communications quickly and precisely
• Highly organized with extreme attention to detail
• Able to synthesize information, work independently, and ask questions when needed
• Strong client service skills and discretion
• Familiarity with CRM systems and technology tools

Responsabilidades

• Provide high-level executive support to the senior leadership team
• Process meeting and call notes and enter them into the CRM
• Prepare briefing notes and background materials for meetings
• Manage complex calendars and coordinate meetings across time zones
• Review conferences and attendee lists to identify contacts and opportunities
• Track business development outreach and follow-ups
• Coordinate with outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle confidential information with discretion

Conocimientos

Executive support

CRM

Calendar management

Meeting coordination

Research support

MS Office

AI tools

Written communication

Discretion

Time management

Educación

Bachelor's degree preferred

Herramientas

Microsoft Outlook

Excel

CRM systems

AI tools

Descripción del empleo

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support a two-person senior leadership team in West Palm Beach. This role emphasizes meeting prep, calendar management, and business development coordination in a fast-paced, professional services environment.

The ideal candidate has 5+ years in administrative support, strong Microsoft Office skills, discretion, and the ability to work independently across time zones; remote-friendly with occasional in-person support.