Executive Assistant to Senior Leaders (Remote)

Beacon Hill Staffing Group, LLC; Juneau (AK); Remote; USD 60,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support its two-person senior leadership team from a primarily remote role, with occasional in-person presence within commuting distance of West Palm Beach. The position involves meeting preparation, business development support, and cross-functional coordination.

The candidate will manage notes, briefing materials, and CRM data, while supporting research and marketing projects in a fast-paced, client-focused

Qualifications

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare extensive briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones.
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the firm's outside marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with the highest degree of discretion.

Skills

Executive support

Financial services experience

CRM systems

Microsoft Office & AI tools

Communication & discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite (Outlook, Word, Excel)

AI tools

CRM software

Job description

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support its two-person senior leadership team from a primarily remote role, with occasional in-person presence within commuting distance of West Palm Beach. The position involves meeting preparation, business development support, and cross-functional coordination.

The candidate will manage notes, briefing materials, and CRM data, while supporting research and marketing projects in a fast-paced, client-focused