Executive Assistant & Strategy Support to Senior Leaders

Beacon Hill Staffing Group, LLC; Providence (RI); Remote; USD 65,000 - 90,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support its two-person senior leadership team. The role is primarily remote, with in-person support possible within commuting distance of West Palm Beach.

The ideal candidate has 5+ years of admin experience, familiarity with alternative asset management, and strong organization, discretion, and communication skills. You will manage calendars, prep briefing materials, and coordinate with an external marketing agency.

Qualifications

• 5+ years of administrative support experience, ideally with senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with ability to anticipate needs.
• Highly responsive and detail-oriented with strong communication.
• Familiarity with CRM systems and Microsoft Office plus AI tools.
• Works well under pressure, with strong research and writing skills.
• Bachelor's degree preferred but not required.

Responsibilities

• Provide high-level executive support to the two-person senior leadership team.
• Process meeting and call notes and enter them accurately into the CRM.
• Prepare briefing notes and background materials ahead of meetings and calls.
• Manage complex calendars and coordinate meetings across time zones.
• Review conferences and attendee lists to identify contacts and opportunities.
• Help track business development outreach, including target lists and follow-ups.
• Coordinate with the external marketing agency on projects and deliverables.
• Assist the research team as needed.
• Maintain the CRM and electronic filing systems.
• Handle sensitive and confidential information with discretion.

Skills

Executive support

Senior exec support

Alt asset familiarity

Proactive mindset

Strong communicator

CRM familiarity

Detail oriented

Independent work

Organizational

Deadline oriented

Education

Bachelor's degree preferred

Tools

Microsoft Office

AI tools

CRM systems

Job description

Beacon Hill Staffing Group, LLC is seeking a polished Executive Assistant to support its two-person senior leadership team. The role is primarily remote, with in-person support possible within commuting distance of West Palm Beach.

The ideal candidate has 5+ years of admin experience, familiarity with alternative asset management, and strong organization, discretion, and communication skills. You will manage calendars, prep briefing materials, and coordinate with an external marketing agency.