Executive Support Specialist for Senior Leaders (Remote)

Beacon Hill Staffing Group, LLC; Boise (ID); Teletrabalho; USD 70 000 - 95 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical insurance

Dental insurance

Vision insurance

Leave programs

Resumo da oferta

Beacon Hill Staffing Group, LLC seeks an experienced Executive Assistant to support its two-person senior leadership team. The role focuses on meeting preparation, business development, marketing coordination, and research in a fast-paced, client-focused environment.

The position is primarily remote, with occasional in-person support within commuting distance of West Palm Beach. Strong organizational skills, discretion, and proficiency with CRM and Microsoft Office are essential.

Qualificações

• 5+ years of administrative support experience, ideally supporting senior executives
• Experience in alternative asset management, private credit or financial services
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead
• Highly responsive, with quick and precise handling of communications
• Highly organized, with extreme attention to detail
• Ability to synthesize information quickly, work independently, and know when to ask questions
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools
• Strong research and written communication skills
• Works well under pressure, managing multiple priorities and meeting deadlines
• Professional demeanor, excellent client service skills and a high level of discretion
• Familiarity with CRM systems
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required

Responsabilidades

• Provide high-level executive support to the two-person senior leadership team
• Process meeting and call notes and enter them accurately into the CRM
• Prepare extensive briefing notes and background materials ahead of meetings and calls
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities
• Help track business development outreach, including target lists and follow-ups
• Coordinate with the firm's outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle sensitive and confidential information with the highest degree of discretion

Conhecimentos

Executive support

Calendar management

CRM familiarity

Microsoft Office

AI tools

Research

Written communication

Client service

Discretion

Formação académica

Bachelor's degree preferred

Ferramentas

Outlook

Excel

Word

CRM software

Descrição da oferta de emprego

Beacon Hill Staffing Group, LLC seeks an experienced Executive Assistant to support its two-person senior leadership team. The role focuses on meeting preparation, business development, marketing coordination, and research in a fast-paced, client-focused environment.

The position is primarily remote, with occasional in-person support within commuting distance of West Palm Beach. Strong organizational skills, discretion, and proficiency with CRM and Microsoft Office are essential.