Senior Executive Assistant — Remote, CRM & Ops Support

Beacon Hill Staffing Group, LLC; Springfield (IL); Teletrabalho; USD 65 000 - 95 000; Tempo integral

Resumo da oferta

Beacon Hill Staffing Group is seeking a polished Executive Assistant to support a two-person senior leadership team in a fast-paced financial services environment near West Palm Beach. The role emphasizes calendar management, briefing preparation, and discreet handling of confidential information.

The ideal candidate has 5+ years of administrative experience, experience with CRM systems, and exceptional written communication.

Qualificações

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in financial services or asset management is a plus.
• Proactive, anticipates needs, and manages communications with precision.
• Strong organization and ability to handle multiple priorities under pressure.
• Excellent client service, discretion, and professional demeanor.
• Familiarity with CRM systems and strong research/writing skills.
• Proficient with MS Office and AI tools; ability to learn new tech quickly.
• Must live within commuting distance of West Palm Beach.
• Bachelor's degree preferred but not required.

Responsabilidades

• Provide high-level executive support to a two-person leadership team.
• Process meeting notes and enter them into the CRM accurately.
• Prepare briefing notes and background materials ahead of meetings.
• Manage calendars and coordinate meetings across stakeholders and time zones.
• Review conferences and attendee lists to identify contacts and opportunities.
• Track business development outreach, target lists and follow-ups.
• Coordinate with external marketing agency on projects and deliverables.
• Support research team as needed.
• Maintain CRM and electronic filing systems.
• Handle sensitive information with discretion.

Conhecimentos

5+ years admin support

Experience with senior executives

Proactive & anticipates needs

Responsive communication

Highly organized & detail-oriented

Independent work with initiative

MS Office & AI tools

Strong written communication

CRM familiarity

Discretion with confidential info

Proximity to West Palm Beach

Bachelor's degree preferred

Formação académica

Bachelor's degree preferred but not required

Ferramentas

Microsoft Office (Outlook, Word, Excel)

AI tools

Descrição da oferta de emprego

Beacon Hill Staffing Group is seeking a polished Executive Assistant to support a two-person senior leadership team in a fast-paced financial services environment near West Palm Beach. The role emphasizes calendar management, briefing preparation, and discreet handling of confidential information.

The ideal candidate has 5+ years of administrative experience, experience with CRM systems, and exceptional written communication.