Senior Executive Assistant - Remote Support & Outreach

Beacon Hill Staffing Group, LLC; Honolulu (HI); A distancia; USD 70.000 - 100.000; Jornada completa

Descripción de la vacante

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to the two-person senior leadership team. You will manage calendars, prepare briefing materials, and maintain CRM accuracy while handling confidential information in a fast-paced, client-focused environment.

The role is primarily remote, with preference for candidates within commuting distance of West Palm Beach, and requires strong organizational and communication skills, plus experience

Formación

• 5+ years of administrative support, ideally for senior executives.
• Experience in alternative asset management, private credit or financial services.
• Proactive, with ability to anticipate needs and stay ahead.
• Highly responsive with precise communications.
• Extremely organized with attention to detail.
• Able to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure managing multiple priorities and deadlines.
• Professional demeanor with excellent client service and discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach.

Responsabilidades

• Provide high-level executive support to the two-person senior leadership team
• Process meeting and call notes and enter them accurately into the CRM
• Prepare extensive briefing notes and background materials ahead of meetings and calls
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities
• Help track business development outreach, including target lists and follow-ups
• Coordinate with the firm’s outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle sensitive and confidential information with the highest degree of discretion

Conocimientos

Executive support

CRM systems

Microsoft Office

AI tools

Communication

Discretion

Prioritization

Research

Written communication

Independence

Educación

Bachelor's degree (preferred)

Herramientas

CRM

Microsoft Office

AI tools

Descripción del empleo

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to provide high-level support to the two-person senior leadership team. You will manage calendars, prepare briefing materials, and maintain CRM accuracy while handling confidential information in a fast-paced, client-focused environment.

The role is primarily remote, with preference for candidates within commuting distance of West Palm Beach, and requires strong organizational and communication skills, plus experience