Executive Assistant to Senior Leaders Remote CRM & Strategy

Beacon Hill Staffing Group, LLC; Tallahassee (FL); Híbrido; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support a two-person senior leadership team in West Palm Beach. The role is primarily remote with occasional in-person support, requiring strong discretion, calendar management across time zones, and high-quality briefing materials.

The ideal candidate has 5+ years of administrative experience, familiarity with CRM systems, MS Office, and a proactive, detail-oriented mindset.

Formación

• 5+ years of administrative support experience, ideally supporting senior executives.
• Experience in alternative asset management, private credit or financial services.
• Hard-working and proactive, with a track record of anticipating needs and staying one step ahead.
• Highly responsive, with quick and precise handling of communications.
• Highly organized, with extreme attention to detail.
• Ability to synthesize information quickly, work independently, and know when to ask questions.
• Strong technology skills, including Microsoft Office (Outlook, Word and Excel) and AI tools.
• Strong research and written communication skills.
• Works well under pressure, managing multiple priorities and meeting deadlines.
• Professional demeanor, excellent client service skills and a high level of discretion.
• Familiarity with CRM systems.
• Must live within commuting distance of West Palm Beach
• Bachelor's degree preferred but not required

Responsabilidades

• Provide high-level executive support to the two-person senior leadership team
• Process meeting and call notes and enter them accurately into the CRM
• Prepare extensive briefing notes and background materials ahead of meetings and calls
• Manage complex calendars and coordinate meetings across multiple stakeholders and time zones
• Review upcoming conferences and attendee lists to identify relevant contacts and opportunities
• Help track business development outreach, including target lists and follow-ups
• Coordinate with the firm's outside marketing agency on projects and deliverables
• Assist the research team as needed
• Maintain the CRM and electronic filing systems
• Handle sensitive and confidential information with the highest degree of discretion

Conocimientos

Executive support

CRM systems

Calendar management

Multitasking

MS Office

AI tools

Written communication

Discretion

Attention to detail

Research skills

Financial services

Educación

Bachelor's degree preferred

Herramientas

CRM systems

Microsoft Office

AI tools

Descripción del empleo

Beacon Hill Staffing Group, LLC is seeking an experienced Executive Assistant to support a two-person senior leadership team in West Palm Beach. The role is primarily remote with occasional in-person support, requiring strong discretion, calendar management across time zones, and high-quality briefing materials.

The ideal candidate has 5+ years of administrative experience, familiarity with CRM systems, MS Office, and a proactive, detail-oriented mindset.