Senior Executive Assistant to Multiple Executives

Raven Defense Corporation; Albuquerque (NM); On-site; USD 60,000 - 85,000; Full time

Job summary

Raven Defense Corporation in Albuquerque, NM seeks an organized Executive Assistant to provide comprehensive administrative and operational support to multiple executives. You will manage calendars, coordinate meetings across time zones, arrange travel, and prepare meeting spaces to ensure executives can focus on strategic priorities.

The ideal candidate has 5+ years of executive or administrative support experience, strong written and verbal communication, discretion, and proficiency with

Qualifications

• 5+ years of executive or administrative support experience.
• Experience supporting multiple senior executives.
• Excellent organizational and time management skills.
• Outstanding written and verbal communication skills.
• High level of professionalism and discretion when handling confidential information.

Responsibilities

• Provide administrative support to multiple executives.
• Manage complex calendars and coordinate meetings across multiple time zones.
• Schedule appointments, conference calls, and travel arrangements.
• Prepare and coordinate meeting spaces, including arranging refreshments, beverages, and catering for executive meetings and guests.
• Maintain confidential and sensitive information with the highest level of discretion.
• Coordinate domestic and international travel, including itineraries, accommodation, and expense reporting as needed.
• Track action items and follow up to ensure timely completion.
• Organize files, records, and executive documentation.
• Serve as a liaison between executives, employees, customers, vendors, and external stakeholders.
• Perform other administrative and operational duties as assigned.
• Run occasional business-related errands, such as picking up meeting materials, client gifts, or other time-sensitive items.
• Provide limited personal assistance to owners as needed, including coordinating appointments, deliveries, and other occasional errands that support executive productivity.
• Anticipate executive needs and provide proactive administrative and logistical support to ensure smooth daily operations.

Skills

Executive support

Calendar management

Travel coordination

Discretion

Communication

Multi-tasking

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Raven Defense Corporation in Albuquerque, NM seeks an organized Executive Assistant to provide comprehensive administrative and operational support to multiple executives. You will manage calendars, coordinate meetings across time zones, arrange travel, and prepare meeting spaces to ensure executives can focus on strategic priorities.

The ideal candidate has 5+ years of executive or administrative support experience, strong written and verbal communication, discretion, and proficiency with