Senior Executive Assistant & Operations Support

Blue Springs Ranch; Saint Augustine (FL); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Unlimited PTO

Health insurance

401(k) matching

Parental leave

Well-being programs

Job summary

Blue Springs Ranch is seeking an Executive Assistant to provide high-level administrative support to senior leaders. The role involves managing complex calendars, coordinating meetings across time zones, arranging travel, drafting executive communications, and handling confidential information with discretion.

The ideal candidate will have 3–5 years of experience, a business-related degree, and strong proficiency in Microsoft Office and collaboration tools.Candidates should demonstrate

Qualifications

• Bachelor’s degree preferred; Associate’s degree or equivalent work experience considered.
• 3–5 years of experience as an Executive Assistant or in a similar role.
• Proficiency with Microsoft Office and comfort learning new tools and systems.
• Strong written and verbal communication and ability to draft professional correspondence.

Responsibilities

• Provide direct administrative support to executive staff, prioritizing requests and tracking items.
• Manage complex calendars and coordinate meetings across time zones.
• Plan meetings/events including agendas, materials and logistics.
• Coordinate travel arrangements and manage expense documentation.
• Draft and distribute executive communications and maintain confidential information.

Skills

Executive support

Calendar management

Communication

Data management

Time management

Education

Bachelor’s degree in business-related field

Associate’s degree in business/administrative support or equivalent

Tools

Microsoft Office

Microsoft Teams

Zoom

Copilot

Job description

Blue Springs Ranch is seeking an Executive Assistant to provide high-level administrative support to senior leaders. The role involves managing complex calendars, coordinating meetings across time zones, arranging travel, drafting executive communications, and handling confidential information with discretion.

The ideal candidate will have 3–5 years of experience, a business-related degree, and strong proficiency in Microsoft Office and collaboration tools.Candidates should demonstrate