Executive Assistant

Randstad USA; Riverview (FL); On-site; USD 70,000 - 75,000; Full time

Job summary

Randstad USA is seeking an Executive Assistant to serve as the strategic right hand for the CEO and EVP. This role orchestrates priorities, safeguards leadership time, and creates seamless operating rhythms with discretion and proactive initiative.

The position requires a Bachelor’s degree or 7–10 years of progressive administrative mastery, with experience in QuickBooks and high-level communications. On-site role in Florida with standard business hours.

Qualifications

• Bachelor's degree required.
• 5+ years of executive administrative experience.
• Experience supporting C-suite executives preferred.

Responsibilities

• Provide high-touch administrative support for the CEO and EVP.
• Manage complex calendars and prioritise meetings.
• Draft and route executive communications and reports.
• Coordinate end-to-end travel and itineraries for executives.
• Organise meetings, take detailed notes, and track follow-ups.
• Maintain filing systems and handle routine bookkeeping like expenses.

Skills

Organizational Skills

Problem Solving

Transcribing Notes

Oral Communication

Written Communication

Handling Confidential Information

Maintaining Calendars

QuickBooks

Bookkeeping

Travel Arrangement

Administrative Duties

Multi-tasking

Answering Phones

Education

Bachelor's degree

Tools

QuickBooks

Job description

Are you a master of organization, an elite communicator, and a high-impact problem solver ready to drive success at the absolute highest level of leadership? We are seeking an exceptional Executive Assistant to serve as the strategic right hand and operational engine for our Chief Executive Officer (CEO) and Executive Vice President (EVP). In this fast-paced, high-visibility role, you will do far more than manage day-to-day tasks—you will orchestrate C-suite priorities, safeguard leadership’s time, and transform chaotic schedules into seamless operating rhythms. Built for a proactive professional who thrives under pressure and operates with total discretion, this role requires either a Bachelor’s degree or 7–10 years of progressive administrative mastery. If you are an articulate, forward-thinking multitasker who brings creative initiative, sharp attention to detail, and a command of executive-level support, we want you to help shape our executive team’s ongoing success.

salary: $70,000 - $75,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• C-Suite Administrative Support: Provide dedicated, high-touch administrative management specifically for the CEO and Executive Vice President, anticipating leadership needs and streamlining daily workflows.
• Complex Calendar Management: Proactively manage, align, and de-conflict complex executive schedules, shifting priorities, and high-volume meeting requests for both the CEO and EVP.
• Executive Communication & Drafting: Review, summarize, and route incoming communications on behalf of the CEO and EVP; author professional reports, financial documents, memos, and executive correspondence.
• Travel & Itinerary Management: Oversee end-to-end travel logistics, door-to-door accommodations, and detailed travel schedules for both executives.
• Meeting & Minutes Facilitation: Coordinate logistics for C-level meetings, organize agendas, record detailed notes and official minutes, and monitor follow-up deliverables.
• Records & Financial Administration: Maintain organized executive filing systems, manage office inventory, handle routine bookkeeping, and track expenses (QuickBooks proficiency is a major plus).
• Operational Alignment: Uphold strict organizational policies, safeguard confidential information, and introduce proactive ideas to optimize executive office efficiency.

Essential Functions

• working in a smoke free environment

Skills

• Organizational Skills
• Problem Solving
• Transcribing Notes
• Oral Communication
• Written Communication
• Handling Confidential Information
• Maintaining Calendars
• QuickBooks
• Bookkeeping
• Travel Arrangement
• Administrative Duties
• Multi-tasking
• Answering Phones

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Experience

• Experienced
• 5 years

Education

• Bachelors (required)

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.