Senior Executive Assistant to 4–5 Executives

Renuity; Madison (WI); On-site; USD 60,000 - 85,000; Full time

Job summary

Mad City Windows & Baths, a Renuity Company, is seeking an Executive Administrative Assistant to provide high-level support to the Executive Leadership Team. The role includes managing calendars, coordinating meetings, handling logistics, and acting as an operational partner across several business functions.

The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment while maintaining confidentiality and

Qualifications

• 5+ years of experience in a senior administrative or Executive assistant role.
• Proven success supporting multiple leaders simultaneously.
• Strong organizational and time management skills; ability to pivot and reprioritize quickly.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and sound judgment.

Responsibilities

• Manage complex and high-volume calendar scheduling for 4–5 executives.
• Prioritize meeting requests, resolve scheduling conflicts, and ensure seamless coordination.
• Coordinate internal and external meetings, including agenda prep, note-taking, and follow-ups.
• Arrange domestic travel and accommodations.
• Prepare and submit monthly expense reports for 4–5 executives and review expenses for accuracy and compliance.

Skills

Calendar management

Prioritization & scheduling

Communication skills

Discretion & professionalism

Interpersonal skills

Tools

Microsoft Office

Travel/calendar platforms

Job description

Mad City Windows & Baths, a Renuity Company, is seeking an Executive Administrative Assistant to provide high-level support to the Executive Leadership Team. The role includes managing calendars, coordinating meetings, handling logistics, and acting as an operational partner across several business functions.

The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to prioritize in a fast-paced environment while maintaining confidentiality and