Senior Executive Assistant to Managing Director

EMD Electronics; Carlsbad (CA); On-site; USD 40,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

Retirement contributions

Bonus potential

Job summary

EMD Electronics in Carlsbad, CA is seeking a highly organized Administrative Assistant to provide comprehensive support to the Thin Films R&D team and the US Managing Director. You will manage calendars, coordinate communications, and streamline operations to enable executives to focus on strategic priorities.

The role requires a High School Diploma or GED with 5+ years of executive or administrative experience; a Bachelor's degree is preferred. ERP/SAP/Oracle/SFDC experience is a plus.

Qualifications

• Minimum 5+ years of executive or personal assistant experience.
• Strong calendar and travel coordination.
• Experience with ERP/SAP/Oracle or SFDC preferred.

Responsibilities

• Manage and maintain executives' calendars and appointments.
• Coordinate travel plans and detailed itineraries.
• Prepare correspondence, reports, and presentations.
• Process expenses, invoices, and purchase orders per policy.
• Support confidential information with discretion.

Skills

Calendar management

Executive support

Communication

Time management

Education

High School Diploma or GED

Bachelor’s Degree (preferred)

Tools

SAP

Oracle

SFDC

Ariba

Job description

EMD Electronics in Carlsbad, CA is seeking a highly organized Administrative Assistant to provide comprehensive support to the Thin Films R&D team and the US Managing Director. You will manage calendars, coordinate communications, and streamline operations to enable executives to focus on strategic priorities.

The role requires a High School Diploma or GED with 5+ years of executive or administrative experience; a Bachelor's degree is preferred. ERP/SAP/Oracle/SFDC experience is a plus.