Executive Administrator

EMD Electronics

Tempe (AZ)

On-site

USD 49,593 - 75,768

Full time

14 days+

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Benefits offered by this job

Health insurance

Paid time off (PTO)

Retirement contributions

Job summary

A leading electronics firm located in Tempe, AZ is seeking a Site Executive Administrator to manage the front desk and provide essential administrative support. Candidates should have at least 5 years of experience in administrative roles and will be responsible for coordinating office activities, handling incoming communications, and supporting various site functions. This full-time position offers competitive pay between $36-55/hour and includes benefits.

Qualifications

Minimum 5 years of administrative assistant experience.
Ability to work independently and oversee confidential requests.
Familiarity with internet and e-mail usage.

Responsibilities

Manage site front desk and receive inbound visitors.
Sort and direct incoming mail as per procedure.
Administer facility security protocols.

Skills

Effective communication skills

Experience using Microsoft Office Suite

Ability to manage multiple tasks

Education

High School Diploma or GED

Associate’s degree in business administration

Job description

Work Your Magic with us! Start your next chapter and join EMD Electronics. Ready to explore, break barriers, and discover more? We know you’ve got big plans – so do we! Our colleagues across the globe love innovating with science and technology to enrich people’s lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Everything we do in EMD Electronics is to help us deliver on our purpose of being the company behind the companies, advancing digital living. We are dedicated to being the trusted supplier of high-tech materials, services and specialty chemicals for the electronics, automotive and cosmetics industries. We foster a global collaborative organization made up of individuals who have the passion to win, obsess about the customer, are relentlessly curious and act with urgency. Together, we push the boundaries of science to make more possible for our customers.

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.

Your Role

EMD Performance Materials is seeking a Site Executive Administrator in Tempe, AZ to welcome visitors to our site and perform other administrative responsibilities for the site, including traditional receptionist duties, as well as performing administrative support to internal employees and external visitors. This role is the executive administrative role for the site supporting the front desk as well as other administrative responsibilities for the site including:

Manage the site front desk, including receiving and screening all inbound visitors, telephone calls, and e-mails to the site; refer and/or redirect calls, e-mails, or visitors as applicable.
Sort and direct incoming mail as outlined in the front desk procedure.
Administer facility security protocols and procedures, including badge issuance and visitor sign ins.
Assist with Corporate Services (IT/Telco, Office Services, Facilities, Conference Room Calendar Management, Vendor Management).
Support to EH&S manager for administrative responsibilities, including data collection, SDS submittal, procedural support, and other tasks.
Manage site office suppliers and reorder as needed.
Function as training coordinator for the site - adding and removing training requirements for employees, supply training reports, and support training audits.
Generate and manage site purchase requisitions and purchase orders.
Support local site events and meetings with coordination, set up, and tear down. This includes support of site audits.
Support and host onsite visitors, including executive guests, customers, suppliers, and external visitors.
Generate expense reports and support others in expense report creation and calendar management as needed.
Provide general administrative support to the site including corporate and business functions not otherwise outlined.

Who You Are

Minimum Qualifications:

High School Diploma or GED
5+ years of administrative assistant experience

Preferred Qualifications:

Associate’s degree in business administration, Operations Management, or related business discipline.
Experience using Microsoft Office Suite.
Familiarity with internet and e-mail usage.
Effective communication skills, both verbally and written.
Ability to work independently, manage multiple tasks in a fast-paced environment, and oversee confidential requests.

Pay Range for this position: $36-55/hour

The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses. Benefits offered by the Company include health insurance, paid time off (PTO), retirement contributions, and other perquisites. For more information click here.

What we offer: We are curious minds that come from a broad range of backgrounds, perspectives, and life experiences. We believe that this variety drives excellence and innovation, strengthening our ability to lead in science and technology. We are committed to creating access and opportunities for all to develop and grow at your own pace. Join us in building a culture of inclusion and belonging that impacts millions and empowers everyone to work their magic and champion human progress!

Apply now and become a part of a team that is dedicated to Sparking Discovery and Elevating Humanity!

Seniority level