Senior Executive Assistant to Leadership Team

ZoomInfo Technologies LLC; Waltham (MA); Hybrid; USD 102,000 - 160,000; Full time

Benefits offered by this job

Hybrid work model

Comprehensive benefits

Career development

Job summary

ZoomInfo is seeking an experienced executive assistant to support our leadership team in a fast-paced, collaborative environment in Waltham, MA. You will manage complex calendars, coordinate domestic and international travel, and ensure timely follow-up on action items to keep the product organization aligned.

In this role, you’ll set up leadership meetings, prepare materials, capture notes, and help orchestrate team events.

Qualifications

• 5+ years of experience providing executive support to senior leaders.
• Experience supporting executives at a software or technology company.
• Strong calendar management across multiple leaders, including complex scheduling and travel.
• Experience helping run leadership meetings: agendas, prep, notes, and follow-through on action items.
• Strong written communication; clear, concise, no fluff.
• Highly organized with great attention to detail across multiple moving pieces.
• High degree of discretion; you'll be trusted with sensitive information about the org, its people, and its strategy.
• Experience with event planning, offsites, or team programming a plus

Responsibilities

• Executive Support. You'll manage complex calendars across multiple leaders, coordinate domestic and international travel, and handle the logistics that let the leadership team focus on the work.
• Leadership Meetings. You'll set up the recurring meetings for the CPO and his staff, coordinating agendas, materials, and keeping things on track.
• Connecting People. You'll coordinate cross-team collaboration and ensure the right people are looped in.
• Follow-Up. You'll track action items and help get key updates out to the broader product org.
• Culture and Events. You'll plan team events, offsites, and office gatherings, and recognize wins and milestones.

Skills

Executive support

Calendar management

Meeting coordination

Communication

Discretion

Event planning

Job description

ZoomInfo is seeking an experienced executive assistant to support our leadership team in a fast-paced, collaborative environment in Waltham, MA. You will manage complex calendars, coordinate domestic and international travel, and ensure timely follow-up on action items to keep the product organization aligned.

In this role, you’ll set up leadership meetings, prepare materials, capture notes, and help orchestrate team events.