Strategic Executive Assistant to CEO & ELT (Hybrid Boston)

CloudZero; Boston (MA); On-site; USD 110,000 - 170,000; Full time

Job summary

CloudZero is seeking an experienced Executive Assistant to partner with the CEO and ELT, owning complex calendars, meeting rhythm, offsites, and cross-functional projects. You’ll anticipate needs, design workflows, and elevate executive operations as the company scales.

You’ll manage travel and expenses, craft executive communications, and protect confidentiality with a high bar for execution and discretion. Boston-based with in-office requirements three days/week.

Qualifications

• 3+ years supporting C-level executives, with at least 1 year supporting CEO’s at high-growth software companies
• Demonstrated experience owning ELT meetings, offsite design, board coordination, and cross-functional project leadership
• Truly passionate about your EA craft and practice; Enthusiastic with the ability to engage and uplift those around you
• Track record of operating in fast-paced, transformative environments where priorities shift weekly and you're trusted to make the call
• Exceptional judgment about what to elevate, what to handle, and what to push back on
• Ability to influence senior leaders and build credibility with every interaction
• Sharp written communication; you can draft an exec-ready email, agenda, brief, or follow-up without supervision
• Exceptionally strong project management instincts and the ability to drive work to completion across people who don't report to you
• Fluency with Google Workspace, Slack, and modern productivity tools
• Demonstrated curiosity and proficiency in using AI tools to accelerate your work with both speed and quality
• Boston-based with ability to be in office 3 days per week, with flexibility for executive needs - 10% travel for ELT off‑sites, events and travel to San Francisco as needed

Responsibilities

• Manage complex calendars across the executive team and protect deep work
• Design and execute executive meetings, offsites, and all-hands initiatives
• Lead cross-functional projects and ensure timely decisions and ownership
• Draft and curate executive communications, briefs, and follow-ups
• Coordinate board/investor materials and prep, with confidentiality
• Plan travel and expenses with seamless logistics
• Support confidentiality and discretion in handling sensitive information

Skills

Calendar management

Executive support

Cross-functional coordination

Travel planning

Communications drafting

Tools

Google Workspace

Slack

Productivity tools

Job description

CloudZero is seeking an experienced Executive Assistant to partner with the CEO and ELT, owning complex calendars, meeting rhythm, offsites, and cross-functional projects. You’ll anticipate needs, design workflows, and elevate executive operations as the company scales.

You’ll manage travel and expenses, craft executive communications, and protect confidentiality with a high bar for execution and discretion. Boston-based with in-office requirements three days/week.