Senior Executive Assistant to Leadership Team

Ambient Enterprises; Seattle (WA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings plan with公司匹

Paid time off (vacation, sick leave, &

Job summary

Johnson Barrow in Seattle seeks an experienced Executive Assistant to support the Executive Leadership Team in a fast-paced HVAC-focused environment. You will coordinate priorities across sales, operations, and leadership with discretion and professionalism.

Responsibilities include complex calendar management, travel planning, document preparation, and cross‑functional liaison work. Strong communication, organizational skills, and confidentiality are essential for success.

Qualifications

• 3+ years of experience as an Executive Assistant or senior administrative role.
• Ability to support multiple senior leaders simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.

Responsibilities

• Provide high-level administrative support to executives, including complex calendar management and scheduling across leaders.
• Coordinate travel arrangements, itineraries, and expense reporting for assigned executives.
• Prepare and edit correspondence, presentations, reports, and executive documents.
• Serve as liaison between leadership, internal teams, customers, manufacturers, and partners.
• Manage and prioritize communications with timely responses and escalation as needed.
• Coordinate leadership and sales meetings, agendas, notes, and action follow-up.

Skills

Executive support

Calendar management

Multitasking

Written & verbal communication

Discretion & confidentiality

MS Office

CRM systems

Travel coordination

Problem solving

Education

Associate’s or Bachelor’s degree

Tools

Teams

CRM systems

Outlook

Excel

Job description

Johnson Barrow in Seattle seeks an experienced Executive Assistant to support the Executive Leadership Team in a fast-paced HVAC-focused environment. You will coordinate priorities across sales, operations, and leadership with discretion and professionalism.

Responsibilities include complex calendar management, travel planning, document preparation, and cross‑functional liaison work. Strong communication, organizational skills, and confidentiality are essential for success.