Executive Assistant to Leadership — HVAC & Operations

Ambient; Seattle (WA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan with company匹配

Paid time off

Job summary

Johnson Barrow is seeking a highly organized Executive Assistant to support our Executive Leadership Team in a fast-paced commercial HVAC environment. You will coordinate priorities across sales, operations, and leadership, providing discreet, high-level administrative support.

The ideal candidate has 3+ years of senior administrative experience, exceptional organization, and strong communication skills, with proficiency in Microsoft Office and CRM systems.

Qualifications

• 3+ years of experience as an Executive Assistant or in a senior administrative support role.
• Proven ability to support multiple senior leaders simultaneously.
• Exceptional organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, discretion, and confidentiality.

Responsibilities

• Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders.
• Manage travel arrangements, itineraries, and expense reporting for assigned executives.
• Prepare, review, and edit correspondence, presentations, reports, and executive-level documents.
• Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners.
• Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation.
• Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items.
• Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts.
• Help align schedules and priorities between sales and operations leadership to support efficient decision-making.
• Maintain organized digital and physical filing systems, including contracts and confidential documents.
• Handle sensitive and confidential information with professionalism and discretion.
• Support special projects and provide general administrative support as needed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion/confidentiality

Education

Bachelor’s degree or Associate’s degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Teams

CRM systems

Job description

Johnson Barrow is seeking a highly organized Executive Assistant to support our Executive Leadership Team in a fast-paced commercial HVAC environment. You will coordinate priorities across sales, operations, and leadership, providing discreet, high-level administrative support.

The ideal candidate has 3+ years of senior administrative experience, exceptional organization, and strong communication skills, with proficiency in Microsoft Office and CRM systems.