Executive Assistant

Ambient Enterprises; Seattle (WA); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement savings plan with公司匹

Paid time off (vacation, sick leave, &

Job summary

Johnson Barrow in Seattle seeks an experienced Executive Assistant to support the Executive Leadership Team in a fast-paced HVAC-focused environment. You will coordinate priorities across sales, operations, and leadership with discretion and professionalism.

Responsibilities include complex calendar management, travel planning, document preparation, and cross‑functional liaison work. Strong communication, organizational skills, and confidentiality are essential for success.

Qualifications

• 3+ years of experience as an Executive Assistant or senior administrative role.
• Ability to support multiple senior leaders simultaneously.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication abilities.

Responsibilities

• Provide high-level administrative support to executives, including complex calendar management and scheduling across leaders.
• Coordinate travel arrangements, itineraries, and expense reporting for assigned executives.
• Prepare and edit correspondence, presentations, reports, and executive documents.
• Serve as liaison between leadership, internal teams, customers, manufacturers, and partners.
• Manage and prioritize communications with timely responses and escalation as needed.
• Coordinate leadership and sales meetings, agendas, notes, and action follow-up.

Skills

Executive support

Calendar management

Multitasking

Written & verbal communication

Discretion & confidentiality

MS Office

CRM systems

Travel coordination

Problem solving

Education

Associate’s or Bachelor’s degree

Tools

Teams

CRM systems

Outlook

Excel

Job description

About Us

Johnson Barrow is a leading HVAC manufacturers’ representative in the Pacific Northwest, dedicated to helping people succeed by delivering unbiased consultative services and premium quality mechanical equipment. For over 60 years, we have partnered with engineers, contractors, and building owners to design and implement high-performance building systems that balance energy efficiency, operational reliability, and occupant comfort. Our culture is entrepreneurial at its core - we empower our people to think like business owners, act with urgency, and build lasting relationships. Guided by our values, we stand by every project from concept through completion, advocating for our customers every step of the way.

Job Description

Position Summary Johnson Barrow is seeking a highly organized, proactive Executive Assistant to support our Executive Leadership Team. This role is essential to the effectiveness of our leadership team and requires exceptional organizational skills, strong communication abilities, and the discretion to manage sensitive information. The Executive Assistant will act as a trusted partner, helping coordinate priorities across sales, operations, and executive leadership in a fast-paced, project-driven commercial HVAC environment.

Key Responsibilities

• Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders
• Manage travel arrangements, itineraries, and expense reporting for assigned executives
• Prepare, review, and edit correspondence, presentations, reports, and executive-level documents
• Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners
• Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation
• Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items
• Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts
• Help align schedules and priorities between sales and operations leadership to support efficient decision‑making
• Maintain organized digital and physical filing systems, including contracts and confidential documents
• Handle sensitive and confidential information with professionalism and discretion
• Support special projects and provide general administrative support as needed

Qualifications

• 3+ years of experience as an Executive Assistant or in a senior administrative support role
• Proven ability to support multiple senior leaders simultaneously
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams and CRM systems preferred
• Ability to work independently, anticipate leadership needs, and proactively solve problems
• Strong attention to detail and follow-through

Preferred Qualifications

• Experience supporting leadership in commercial HVAC, construction, engineering, or related industries
• Familiarity with manufacturers’ representative firms or project-based organizations
• Associate’s or Bachelor’s degree

Key Competencies

• Strong judgment and discretion
• Excellent interpersonal and relationship-building skills
• Ability to manage shifting priorities in a dynamic environment
• Proactive, solutions-oriented mindset
• Calm, professional demeanor under pressure

Compensation

$80,000 - $100,000 annually This is a full-time, exempt position with competitive compensation based on experience and qualifications, plus eligibility for Johnson Barrow’s performance-based bonus program. The company also offers a comprehensive benefits package and reimburses all business travel expenses in accordance with company policy.

Total Rewards

• Competitive compensation with bonus opportunities tied to individual and company performance
• Medical, dental, and vision insurance
• Health savings account (HSA) and flexible spending account (FSA) options
• Life and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off (vacation, sick leave, and holidays)
• Employee assistance program (EAP)
• Professional development and training opportunities
• Tuition reimbursement program