Executive Assistant to the Leadership Team

Hayden Homes; Redmond (OR); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Quarterly bonus

Health insurance

Dental and vision benefits

401(k) with company match

Home purchase discount

Paid time off

Volunteer time off

Education reimbursement

Job summary

Hayden Homes is seeking an Executive Assistant to support the Executive Team at the Redmond, OR location. The role focuses on calendar management, travel scheduling, expense reporting, and confidential communications to keep leaders focused on strategic priorities.

You will work closely with the Chief of Staff/SVP and the broader executive team to ensure smooth operations, professional communications, and a well-run office environment that reflects organizational excellence.

Qualifications

• 3+ years of experience supporting C-level or senior executives in a fast-paced environment.

Responsibilities

• Manage calendars, travel logistics, and expense reporting for executive(s).
• Draft correspondence, presentations, and meeting materials with confidentiality and professionalism.
• Coordinate meetings, track action items, and anticipate needs on special projects.
• Plan and coordinate events, leadership retreats, and executive off-sites.
• Provide backup administrative and front desk support as needed.
• Support onboarding logistics and vendor relationships for travel-related needs.
• Represent executives professionally and communicate clearly with stakeholders.

Skills

Calendar management

Organizational skills

Communication skills

Discretion & integrity

Emotional intelligence

Education

High School Diploma

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Teams

Zoom

SharePoint

Canva

Visio

Prezi

Job description

Hayden Homes is seeking an Executive Assistant to support the Executive Team at the Redmond, OR location. The role focuses on calendar management, travel scheduling, expense reporting, and confidential communications to keep leaders focused on strategic priorities.

You will work closely with the Chief of Staff/SVP and the broader executive team to ensure smooth operations, professional communications, and a well-run office environment that reflects organizational excellence.