Executive Admin & Operations Coordinator

Toyota Tsusho Systems US, Inc.; Plano (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Toyota Tsusho Systems US, Inc. is seeking an organized Administrative Assistant to support Business Unit leadership and teams. The role focuses on coordinating daily operations, managing documentation, supporting financial tracking, and ensuring smooth cross-team communication in a fast-paced environment.

The ideal candidate will have a Bachelor's degree and 3–5 years of executive administrative experience, strong MS Office skills, and the ability to analyze data and prepare reports.

Qualifications

• Proven experience providing executive administrative support.
• Ability to analyze and present data for reporting.
• Strong communication, verbal and written.
• Organizational and time management skills.
• Experience supporting executives in fast-paced environments.

Responsibilities

• Provide comprehensive administrative support to Business Unit leadership and team members
• Coordinate daily operations including meeting scheduling, travel arrangements, and invoice processing
• Collaborate with HR and General Affairs on clerical and office management tasks
• Manage inventory, shipments, and deliveries for the business unit
• Maintain and update administrative data with accuracy and timeliness
• Prepare and submit reports, documents, and data to relevant departments or organizations
• Analyze and present data using Excel, PowerPoint, and Word for reporting and operational tracking
• Organize team events and support internal communications
• Serve as the primary contact for administrative inquiries and ensure cross-functional clarity
• Handle expense figures, cost tracking, and cost-related documentation to support financial operations as needed

Skills

Executive-level support

Data analysis

Communication skills

Organizational skills

Time management

Proactive

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

Toyota Tsusho Systems US, Inc. is seeking an organized Administrative Assistant to support Business Unit leadership and teams. The role focuses on coordinating daily operations, managing documentation, supporting financial tracking, and ensuring smooth cross-team communication in a fast-paced environment.

The ideal candidate will have a Bachelor's degree and 3–5 years of executive administrative experience, strong MS Office skills, and the ability to analyze data and prepare reports.