Senior Executive Assistant to Leadership — Real Estate

Carmel Partners, Inc.; San Francisco (CA); On-site; USD 105,000 - 115,000; Full time

Job summary

Carmel Partners is seeking a Senior Administrative Assistant for the San Francisco, CA office. This role supports multiple senior leaders, coordinating calendars, travel, and expenses while driving operational efficiency across teams.

Ideal candidates have 3–5+ years of admin experience, strong organization, and advanced proficiency in Excel and the Microsoft Office Suite. Knowledge of Concur, Zoom, and Canva is a plus.

Qualifications

• Bachelor's degree required; management or related field preferred.
• 3–5+ years of administrative experience supporting multiple leaders.
• Strong organizational skills and attention to detail; able to handle multiple priorities.

Responsibilities

• Proactively manage and optimize complex calendars across leaders.
• Coordinate and execute high volumes of meetings across time zones.
• Prepare agendas, pre-reads, and meeting materials.
• Assist in preparing and formatting presentations, reports, and materials.
• Capture notes, decisions, and action items during meetings.
• Prepare, submit, and track expense reports accurately.
• Coordinate travel itineraries and logistics.
• Plan team off-sites and regional meetings.

Skills

Calendar management

Executive support

Meeting coordination

Travel logistics

Expense reporting

Cross-functional collaboration

Education

Bachelor's degree in Management or related field

Tools

Excel

Microsoft Office Suite (Outlook, Word, PowerPoint)

Concur

Zoom

MS Teams

Canva

Job description

Carmel Partners is seeking a Senior Administrative Assistant for the San Francisco, CA office. This role supports multiple senior leaders, coordinating calendars, travel, and expenses while driving operational efficiency across teams.

Ideal candidates have 3–5+ years of admin experience, strong organization, and advanced proficiency in Excel and the Microsoft Office Suite. Knowledge of Concur, Zoom, and Canva is a plus.