Senior Administrative Assistant

Carmel Partners, Inc.; San Francisco (CA); On-site; USD 105,000 - 115,000; Full time

Job summary

Carmel Partners is seeking a Senior Administrative Assistant for the San Francisco, CA office. This role supports multiple senior leaders, coordinating calendars, travel, and expenses while driving operational efficiency across teams.

Ideal candidates have 3–5+ years of admin experience, strong organization, and advanced proficiency in Excel and the Microsoft Office Suite. Knowledge of Concur, Zoom, and Canva is a plus.

Qualifications

• Bachelor's degree required; management or related field preferred.
• 3–5+ years of administrative experience supporting multiple leaders.
• Strong organizational skills and attention to detail; able to handle multiple priorities.

Responsibilities

• Proactively manage and optimize complex calendars across leaders.
• Coordinate and execute high volumes of meetings across time zones.
• Prepare agendas, pre-reads, and meeting materials.
• Assist in preparing and formatting presentations, reports, and materials.
• Capture notes, decisions, and action items during meetings.
• Prepare, submit, and track expense reports accurately.
• Coordinate travel itineraries and logistics.
• Plan team off-sites and regional meetings.

Skills

Calendar management

Executive support

Meeting coordination

Travel logistics

Expense reporting

Cross-functional collaboration

Education

Bachelor's degree in Management or related field

Tools

Excel

Microsoft Office Suite (Outlook, Word, PowerPoint)

Concur

Zoom

MS Teams

Canva

Job description

Carmel Partners, one of the nation’s leading specialists in real estate investment management, with expertise in the investment, development, and construction of multi-family real estate, is seeking a Senior Administrative Assistant in our San Francisco, CA Office.

The Senior Administrative Assistant provides high-quality administrative support to multiple senior leaders and their teams, ensuring efficient day-to-day operations and effective coordination of priorities and schedules. This position plays a key role in managing complex calendars, coordinating meetings, and supporting administrative workflows that enable leaders and teams to operate at a high level.

This position requires strong organizational and execution skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The Senior Administrative Assistant coordinates executive calendaring, travel, and expense management; supports internal and external meetings by scheduling, developing agendas, and documenting them; and contributes to team reporting and operational processes. The role partners cross-functionally to drive operational consistency and support both office-level and company-wide initiatives.

A place for you

Here at Carmel, we don’t just invest in buildings, we invest in careers. If you don’t meet all of the qualifications listed for this role, we encourage you to monitor our career page for upcoming opportunities. We’re committed to assembling diverse teams with exceptional talent, and we strongly encourage individuals from a wide range of backgrounds to apply. Everyone’s career journey is unique, so let’s explore how you could be a great fit for our team!

What you’ll do

• Proactively manage and optimize complex calendars, prioritizing meetings and resolving conflicts
• Manage executive and team/department calendars
• Coordinate and execute a high volume of meetings across multiple stakeholders and time zones, including scheduling, logistics, preparation, and onsite execution (room setup, materials, catering, and cleanup)
• Develop and distribute agendas and pre-read materials
• Assist in preparing and formatting presentations, reports, and meeting materials
• Attend meetings to capture notes, document decisions, and track action items
• Prepare, submit, and track expense reports in a timely and accurate manner
• Coordinate travel arrangements, including itineraries and logistics
• Plan and coordinate team off-sites, departmental events, and regional meetings
• Maintain organized digital and physical filing systems in compliance with company standards
• Partner with administrative team members to ensure seamless support and cross-coverage, including front desk support
• Serve as a professional point of contact for internal and external stakeholders
• Communicate with clarity, professionalism, and a high level of responsiveness
• Maintain strict confidentiality and exercise sound judgment in handling sensitive information
• Adapt to and leverage evolving technologies, including enterprise AI tools

What you’ll bring

• 3–5+ years of administrative experience supporting multiple leaders
• Experience in real estate, private equity, professional services, or a related industry is preferred
• Exceptional organizational and time management skills
• Proven ability to proactively manage calendars, meetings, and administrative workflows
• Experience supporting meeting logistics, including agenda preparation, note-taking, and action item tracking
• Advanced proficiency in Excel and the Microsoft Office Suite (Outlook, Word, PowerPoint)
• Experience with expense management and scheduling tools (e.g., Concur, Zoom, MS Teams)
• Experience with Canva or similar design tools a plus
• Strong written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Ability to work effectively in a team-oriented administrative model and provide cross-coverage as needed
• Notary Public preferred; may be required to obtain upon hire

Who you are

• Deep intellectual curiosity and the desire to apply excellent skills to drive value and help create a cohesive team environment within the office
• Excellent organization and time management skills – able to manage and execute multiple projects simultaneously
• Values relationships – thrives in a collaborative team setting as well as working independently
• Demonstrates impeccable integrity and dependable judgment

Compensation and Benefits

Compensation and benefits play a key role in your choice of employer, and our goal is to invest in you and your experience here. You’ll find competitive compensation and a comprehensive benefits package at Carmel.

This is a full-time, non-exempt (hourly) position. The anticipated annualized base compensation range is $105,000 to $115,000 Base. Total compensation for this role also includes a bonus incentive in addition to the base salary. The Company reserves the right to ultimately pay more or less than the posted range and to offer additional benefits and other compensation, depending on circumstances unrelated to an applicant’s sex or other protected status under local, state, or federal law.

Choose Carmel

At Carmel Partners, our mission is to create exceptional multifamily communities that enrich lives and neighborhoods.

Founded in 1996, Carmel is one of the nation’s leading specialists in real estate investment management, focusing on U.S. multifamily development and construction, renovation, and debt investments. Through its vertically integrated platform, Carmel seeks to achieve superior risk-adjusted returns across market cycles by investing in relatively supply-constrained, high-barrier-to-entry markets in the United States.

Visa Sponsorship: Carmel Partners is currently unable to sponsor or assume sponsorship of an employment visa for this role. We require that applicants be authorized to work in the U.S.A.

Inclusion Statement

We are committed to equitable hiring and promotion practices. We lead with integrity and believe in building a diverse and inclusive workplace, rooted in a culture of mutual respect. By welcoming varied backgrounds, perspectives, and ideas, we cultivate engagement and a sense of belonging that creates community within, so Carmel can build communities that thrive.

Carmel Partners is an Equal Opportunity Employer, committed to providing employees with a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, gender, gender identity, gender expression, sexual orientation, pregnancy and reproductive decisions, family or parental status, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

Qualifications

Education

Required

Bachelors or better in Management or related field.

Experience

Required

3-5 years:

Advanced proficiency in Excel, and Microsoft Office Suite and expense reporting

3-5 years:

Experience in real estate, private equity, professional services, or a related industry

3-5 years:

Administrative experience supporting multiple leaders