Executive Assistant - Office & Admin Specialist Principal

State of Minnesota; Saint Paul (MN); Hybrid; USD 51,000 - 69,000; Full time

Benefits offered by this job

Telework eligibility

Health insurance

Pension plan

Job summary

MNsure, Minnesota's official health insurance marketplace, seeks an Executive Assistant to provide high-level administrative support to the Executive Team. The role acts as a key liaison with internal partners and external stakeholders, ensuring smooth operations and timely communications.

The position requires advanced administrative expertise, independent judgment, and the ability to manage complex priorities in a fast-paced environment, including minutes for MNsure’s Board of Directors.

Qualifications

• Three (3) years of administrative experience performing executive-level or advanced administrative support.
• Experience managing complex calendars, meetings, logistics, and confidential information.
• Draft, edit, and prepare clear correspondence and meeting minutes.
• Ability to develop or improve administrative processes, workflows, or guidelines.
• Stakeholder communication with staff, leadership, agencies, vendors, and the public.
• Records management: organizing, maintaining, and retrieving documents.
• Proficient in Excel/Google Sheets and word processing.

Responsibilities

• Provide confidential executive support to MNsure leadership.
• Manage calendars, schedule meetings, and coordinate logistics.
• Draft, edit, and prepare correspondence, reports, presentations, and meeting materials.
• Monitor and triage executive email; prioritize and draft responses.
• Track deadlines, assignments, contracts, and follow-up items for the Executive Team.
• Serve as liaison with internal staff, state agencies, federal partners, and stakeholders.
• Attend meetings and prepare accurate minutes.
• Support MNsure Board of Directors meetings and workgroups.
• Coordinate special projects, events, and agency-wide initiatives.
• Assist with onboarding/offboarding and HR-related administrative tasks.
• Develop and improve administrative procedures and processes.

Skills

Executive support

Calendar management

Professional communication

Procedures development

Records management

Spreadsheet skills

Word processing

Job description

Executive Assistant - Office & Admin Specialist Principal

Working Title: Executive Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: MNsure

• Job ID: 96997
• Location: St. Paul
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 09/12/2026
• Closing Date: 09/21/2026
• Hiring Agency/Seniority Unit: MNsure / MNsure - AFSCME
• Division/Unit: MNsure / MNsure Legal & Compliance
• Work Shift: Day Shift
• Work Hours: 8:00am - 4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually
• Classified Status: Classified

MNsure is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. MNsure does not participate in E-Verify.

This position is eligible for telework for applicants who reside in Minnesota (or a bordering state within 50 miles of the office location). Employees living within 50 miles of the office location listed above may be required to work in the office at least 50% of the time each month. For those who live more than 50 miles away, with supervisory approval and satisfactory job performance are eligible to telework up to 100% of the time.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The Executive Assistant provides high-level administrative, scheduling, communication, and organizational support to the MNsure Executive Team. This role serves as a key liaison between MNsure leadership and internal/external partners, ensuring smooth operations, timely communication, and effective coordination across the agency.

The position requires advanced administrative expertise, independent judgment, and the ability to manage complex priorities in a fast-paced environment. The incumbent also supports MNsure’s Board of Directors by preparing materials, attending meetings, and taking accurate minutes.

• Provide confidential executive support to MNsure leadership.
• Manage complex calendars, schedule meetings, and coordinate logistics.
• Draft, edit, and prepare correspondence, reports, presentations, and meeting materials.
• Monitor and triage executive email; prioritize and draft responses.
• Track deadlines, assignments, contracts, and follow-up items for the Executive Team.
• Serve as liaison with internal staff, state agencies, federal partners, and stakeholders.
• Attend meetings and prepare accurate minutes.
• Support MNsure Board of Directors meetings and workgroups.
• Coordinate special projects, events, and agency-wide initiatives.
• Assist with onboarding/offboarding and HR-related administrative tasks.
• Develop and improve administrative procedures and processes.

Qualifications

Minimum Qualifications

Three (3) years of administrative experience performing executive-level or advanced administrative support, including:

• Executive support — managing complex calendars, meetings, logistics, and confidential information.
• Professional communication — drafting, editing, and preparing clear, accurate correspondence and meeting minutes.
• Procedure development — creating or improving administrative processes, workflows, or guidelines.
• Stakeholder communication — interacting with staff, leadership, agencies, vendors, and the public with tact and professionalism.
• Records management — organizing, maintaining, and retrieving electronic and physical documents.
• Spreadsheet skills — using Excel/Google Sheets to track data, deadlines, or assignments.
• Word processing — preparing and finalizing grammatically correct documents, reports, and communications.

Preferred Qualifications

• Two years of executive-level administrative support for senior leadership.
• Experience in a state agency or public-sector environment.
• Experience working with public partners, stakeholders, or vendors.
• Experience with records management, contract tracking, or fiscal/administrative procedures.
• Experience supporting board or committee meetings, including minute-taking.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

If you are an individual with a disability and need an ADA accommodation for an interview, you may contact Emily Cleveland at [e-mail] for assistance.

About MNsure

MNsure is Minnesota's official health insurance marketplace created through the Patient Protection and Affordable Care Act. MNsure is where individuals and families can shop, compare, and choose health coverage that meets their needs and is the only place Minnesotans can access financial help to lower the cost of monthly insurance premiums and out-of-pocket costs for eligible persons. For more information about MNsure, visit www.mnsure.org .

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
  • Fertility care, including IVF
  • Diabetes care
  • Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

Training, classes, and professional development

• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [e-mail] and let us know the support you need.