Senior Executive Assistant to Leaders (Hybrid)

Mass General Brigham; Wellesley (MA); Hybrid; USD 31,000 - 44,000; Full time

Job summary

Mass General Brigham's Newton-Wellesley Hospital location is seeking an Administrative Assistant to an executive or chair. The role provides high-level secretarial support, coordinates calendars, travel, and meetings, and prepares correspondence and summaries to help leaders operate efficiently.

The position requires a High School Diploma (Associate's preferred), 3–5 years of experience, and strong office applications, proofreading, and discretion with confidential information.

Qualifications

• Requires highly proficient/advanced administrative skills and office applications skills.
• Ability to proofread and edit written documents.
• Ability to manage complex phone calls and provide detailed information.

Responsibilities

• Perform secretarial and administrative duties for an executive or chief.
• Manage schedule, arrange appointments, travel, meetings, and conference calls; prepare related documents.
• Prepare correspondence, meeting minutes or executive summaries.
• Maintain files, budget records, reconcile expenses, and complete reimbursements.
• Interpret and communicate executive or board's intent to staff; provide orientation and training as needed.

Skills

Administrative skills

Proofreading

Communication skills

Organizational skills

Discretion with confidential info

Problem solving

Education

High School Diploma

Associate's Degree in related field preferred

Tools

Office applications

Job description

Mass General Brigham's Newton-Wellesley Hospital location is seeking an Administrative Assistant to an executive or chair. The role provides high-level secretarial support, coordinates calendars, travel, and meetings, and prepares correspondence and summaries to help leaders operate efficiently.

The position requires a High School Diploma (Associate's preferred), 3–5 years of experience, and strong office applications, proofreading, and discretion with confidential information.