Senior Executive Assistant to Leaders & Events

Sigmatech Inc; Huntsville (AL); On-site; USD 70,000 - 100,000; Full time

Job summary

Sigmatech Inc. seeks a Senior Executive Assistant to deliver high-level administrative support to our senior leaders. The role emphasizes proactive scheduling, effective communication, and reliable coordination of executive activities to ensure smooth daily operations.

The ideal candidate will be highly organized, independent, and capable of handling confidential information with discretion while managing calendars, meetings, travel, and key internal/external communications.

Qualifications

• 10+ years as an Executive Assistant or similar role.
• Strong knowledge of office procedures and admin workflows.
• Proficiency with office management systems, ERPs, MS Office and Teams.
• Familiar with online calendars, automated systems, and conferencing tech.
• Excellent verbal and written communication; discreet handling of information.

Responsibilities

• Coordinate calendars, schedule appointments, and manage meetings and events.
• Prepare agendas, minutes, action tracking, and follow-ups for executive meetings.
• Serve as primary contact between executives, staff, and clients.
• Oversee travel arrangements, expenses, and travel policy compliance.
• Proofread and format documents, presentations, and briefing materials.
• Maintain confidential files and internal databases; monitor deadlines.
• Coordinate cross-department initiatives and vendor relationships.
• Provide backup support to administrative staff and support company events.

Skills

Time management

Communication

Discretion and confidentiality

Independent work

Team collaboration

Education

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Teams

ERP systems

Online calendars

VTC systems

Printers & copiers

Job description

Sigmatech Inc. seeks a Senior Executive Assistant to deliver high-level administrative support to our senior leaders. The role emphasizes proactive scheduling, effective communication, and reliable coordination of executive activities to ensure smooth daily operations.

The ideal candidate will be highly organized, independent, and capable of handling confidential information with discretion while managing calendars, meetings, travel, and key internal/external communications.