Senior Executive Assistant to Global Leadership

R. L. Polk Mobility LLC; Centreville (VA); On-site; USD 68,000 - 125,000; Full time

Benefits offered by this job

Comprehensive health and wellness

Retirement savings programs

Benefits summary

Job summary

Mobility Global is seeking an experienced Executive Assistant to support the senior leadership team in a fast-paced, global organization from our Virginia office. You will manage complex calendars across multiple time zones, coordinate domestic and international travel, prepare briefing materials, and handle confidential information with discretion.

Ideal candidates will have 10+ years of EA experience, 5+ years supporting C-Suite, and strong proficiency with Teams, Zoom, and Google Meet, plus

Qualifications

• Extensive experience supporting senior executives (C-Suite or equivalent) in a publicly traded global organization.
• Strong interpersonal and communication skills with professionalism and clarity.

Responsibilities

• Provide comprehensive executive support to senior leadership, managing complex, high-volume calendars across multiple time zones.
• Coordinate end-to-end domestic and international travel arrangements, visa processing, itineraries, and expense reconciliation.
• Schedule and facilitate meetings including town halls and confidential engagements for senior leaders.
• Oversee meeting logistics—venue, catering, A/V, and technology—ensuring seamless execution.
• Draft agendas, prepare briefing materials, capture minutes, and create polished PowerPoint presentations.
• Serve as liaison between senior leadership and internal/external stakeholders, maintaining confidentiality.
• Collaborate with peer Executive Assistants to align priorities and maintain seamless communication.
• Step in for dynamic team coverage during high-stakes moments.
• Identify opportunities to optimize processes and anticipate executive needs.

Skills

Executive support

Calendar management

Travel coordination

Cross-time-zone coordination

Tools

Microsoft Teams

Zoom

Google Meet

MS Office Suite

HRIS

Procurement systems

Job description

Mobility Global is seeking an experienced Executive Assistant to support the senior leadership team in a fast-paced, global organization from our Virginia office. You will manage complex calendars across multiple time zones, coordinate domestic and international travel, prepare briefing materials, and handle confidential information with discretion.

Ideal candidates will have 10+ years of EA experience, 5+ years supporting C-Suite, and strong proficiency with Teams, Zoom, and Google Meet, plus