Senior Executive Assistant to Global Field Ops

Confidential Jobs; Palo Alto (CA); On-site; USD 120,000 - 140,000; Full time

Job summary

A tech company in Palo Alto is seeking an Executive Assistant to support the Chief of Global Field Operations. The role involves managing complex executive schedules, facilitating meetings, and coordinating travel. Ideal candidates will have over 5 years of experience in administrative roles, possess strong organizational skills, and demonstrate a proactive mindset. Proficiency in Microsoft Office and other tools is essential. This full-time position offers a dynamic work environment in a fast-paced technology setting.

Qualifications

• 5+ years prior experience in an administrative support role.
• Friendly, upbeat attitude and flexibility in responsibilities.
• Impeccable discretion with sensitive information.
• Proactive problem solver with creative solutions.
• Ability to work independently with sound judgment.
• Excellent written and verbal communication skills.
• Highly organized and efficient with attention to detail.

Responsibilities

• Provide day-to-day administrative support for executives.
• Coordinate internal and external meetings.
• Manage detailed calendar and travel arrangements.
• Act as a professional liaison for various stakeholders.
• Plan and execute team meetings and events.

Skills

Administrative support

Calendar management

Communication

Problem solving

Discretion

Adaptability

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office (Outlook)

Concur

TripActions

NetSuite

Job description

A tech company in Palo Alto is seeking an Executive Assistant to support the Chief of Global Field Operations. The role involves managing complex executive schedules, facilitating meetings, and coordinating travel. Ideal candidates will have over 5 years of experience in administrative roles, possess strong organizational skills, and demonstrate a proactive mindset. Proficiency in Microsoft Office and other tools is essential. This full-time position offers a dynamic work environment in a fast-paced technology setting.