Administrative Assistant to the Executive Office

The California Wellness Foundation; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

The California Wellness Foundation in Los Angeles seeks an Administrative Assistant to the Executive Office to support the CEO and team. The role emphasizes proactive administrative work, reliable organization, and clear communication to keep priorities moving forward.

You will act as a resource and project manager for the Executive Office, coordinating tasks, managing schedules, and serving as a thoughtful ambassador for the foundation in internal and external interactions.

Qualifications

• Support the Executive Office with organized, proactive administrative tasks.
• Coordinate projects and calendar activities for senior leaders.
• Serve as a professional ambassador for the organization in internal and external interactions.

Responsibilities

• Provide in-person and remote administrative support to the CEO when in Los Angeles.
• Manage confidential information and assist with executive communications.
• Partner with cross‑functional teams to enable department priorities.

Skills

Administrative support

Communication

Project coordination

Job description

Administrative Assistant to the Executive Office

The California Wellness Foundation is seeking a high-level Administrative Assistant to support the Executive Office. The Administrative Assistant will be a resource for the team, a skillful project manager, and an important ambassador for the organization. The Administrative Assistant will proactively take on any administrative or project-related tasks to enable the CEO and other Executive Office team members to focus on department- and organization-wide priorities and continue serving California communities.

The Executive Office is comprised of the CEO, Executive Assistant to the CEO, Board Liaison, and Director of Learning & Innovation. The Administrative Assistant will report to the Executive Assistant to the CEO. The CEO, Executive Assistant to the CEO, and Director of Learning & Innovation are based in our Oakland office. The Board Liaison is based in our Los Angeles office. This position will be based in Los Angeles and will be the primary person to provide in-person support to the CEO when he is in Los Angeles.

We're looking for someone who will thrive in a fast-paced, dynamic environment while maintaining a high attention to detail. The ideal candidate will be a skilled administrative professional who is proactive, adaptable, and a strong communicator.

The California Wellness Foundation is an equal opportunity employer and welcomes a diverse candidate pool. Additionally, we are a fair chance employer and welcome candidates with lived experience with the criminal justice system.

The above job description is intended to describe the general nature and level of work performed and is not intended to limit the scope of potential work assignments. This is only a summary of the typical functions of the job and duties may differ from those as outlined above.