Senior Executive Assistant - Strategic, Confidential Support

UCSF Health; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

UCSF Health is seeking a senior-level executive assistant to provide comprehensive support to the executives, coordinating communications and data across departments. The role requires handling highly sensitive projects with autonomy and initiative while maintaining confidentiality.

The successful candidate will manage complex scheduling, oversee high-level initiatives, and serve as a trusted point of contact for campus and external stakeholders, ensuring timely, accurate responses and

Qualifications

• Minimum 5 years executive level administrative experience if bachelor’s prepared or minimum 10 years executive level administrative experience if no degree.
• Extensive experience in scheduling complex meetings involving multiple participants.
• Advanced analytical / problem-solving skills.
• Ability to perform increasingly challenging administrative tasks within a complex organization with minimal supervision.
• Excellent interpersonal skills and writing skills.
• Ability to exercise good judgment to identify and handle sensitive and confidential issues and assignments with discretion.
• Must be well organized.
• Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
• Proficiency PC Microsoft Word, Excel, PowerPoint Outlook and Visio are essential.

Responsibilities

• Provide senior-level support to the Executive(s) and oversee communications and pertinent data.
• Perform and/or oversee high-level projects or assignments that are highly sensitive or complex.
• Manage and plan high-level projects and system-wide initiatives in support of UCSF Health.
• Resolve complex issues while remaining responsive to changing priorities in a dynamic environment.
• Respond to inquiries from Campus and external constituents on behalf of the executives.
• Triage and resolve non-routine concerns with independence and sound judgment.

Skills

Executive support

Scheduling complex meetings

Analytical/problem-solving

Discretion/confidentiality

Interpersonal skills

Written communication

Organization

Stakeholder communication

MS Office proficiency

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Visio

Job description

UCSF Health is seeking a senior-level executive assistant to provide comprehensive support to the executives, coordinating communications and data across departments. The role requires handling highly sensitive projects with autonomy and initiative while maintaining confidentiality.

The successful candidate will manage complex scheduling, oversee high-level initiatives, and serve as a trusted point of contact for campus and external stakeholders, ensuring timely, accurate responses and