Executive Assistant to Chair & VP - Neurosurgery

Mount Sinai; New York (NY); On-site; USD 66,000 - 99,000; Full time

Job summary

Mount Sinai is seeking an experienced Executive Assistant to provide comprehensive support to the Chair of Neurosurgery and the department leadership in New York. The role manages the Chair’s calendar, coordinates internal and external meetings, and handles travel arrangements, expenses, and visitor itineraries.

The position requires a Bachelor's degree (or equivalent) and about 5 years in administrative or business support, with a strong emphasis on confidentiality and cross-functional

Qualifications

• Bachelor's degree or equivalent combination of experience and education.
• 5 years related administrative or business experience.

Responsibilities

• Maintain administrative calendar for the Chair of Neurosurgery, including scheduling meetings and balancing duties.
• Coordinate with clinical support staff to avoid conflicting appointments.
• Develop relationships with executive and administrative assistants to support scheduling needs.
• Coordinate business travel, hotel, car service, and event schedules.
• Submit expense reimbursements for travel and related costs.
• Plan itineraries for visiting professors, recruits, and other visits, coordinating calendars with stakeholders.
• Coordinate the department holiday event, including venue, catering, invitations, and payments.
• Prepare monthly AMEX reconciliation reports with necessary backups.
• Maintain strict confidentiality.
• Mentor/train new office staff as needed.
• Ensure restock of supplies and manage inventory and vendor contracts.
• Screen and route incoming mail and telephone inquiries; forward or respond as appropriate.
• Reserve executive conference rooms and manage calendars for the Vice Chair and Senior Directors of Administration.

Education

Bachelor's degree or equivalent combination of experience and education

Job description

Mount Sinai is seeking an experienced Executive Assistant to provide comprehensive support to the Chair of Neurosurgery and the department leadership in New York. The role manages the Chair’s calendar, coordinates internal and external meetings, and handles travel arrangements, expenses, and visitor itineraries.

The position requires a Bachelor's degree (or equivalent) and about 5 years in administrative or business support, with a strong emphasis on confidentiality and cross-functional