Senior Executive Assistant to C-Suite (Healthcare)

Mount Sinai Medical Center; Miami Beach (FL); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Long-term disability coverage

Healthcare spending accounts

Retirement plan

Paid time off

Pet Insurance

Tuition reimbursement

Employee assistance program

Wellness program

On-site housing for select positions

Job summary

Mount Sinai Medical Center is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executive leadership in a fast-paced, confidential environment at our Miami-area facility. The role emphasizes calendar management, correspondence, and coordination with internal and external stakeholders.

Ideal candidates will have at least 5 years in an executive office, preferably in healthcare, with 2 years of college or equivalent.

Qualifications

• Minimum of 5 years experience in an executive office, preferably in healthcare.
• Education: 2 years of college or equivalent preferred.
• Not applicable license/registration.

Responsibilities

• Composes communication and general correspondences on senior executive leaders' behalf.
• Primary point of contact with external organizations, vendors, and internal stakeholders.
• Liaison for executive leadership, including receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, and taking messages.
• Uses critical judgment to escalate inquiries.
• Responsible for managing calendars, scheduling meetings, meeting notes, and conference calls.
• Keeps executives informed of time-sensitive and priority issues.
• Routinely performs a wide variety of administrative duties such as preparing/sending mail, maintaining e-mail and other address directories, composing and preparing letters for executive signature, preparing check/invoice requests, submitting repair/IT requests, etc.
• Generates reports and presentations relying on data collection and other pertinent information.
• Schedules departmental, and board meetings; prepares and distributes meeting agendas, minutes, refreshments, and materials.

Skills

Calendar management

Communication

Discretion

Executive support

Education

Two years of college or equivalent

Job description

Mount Sinai Medical Center is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executive leadership in a fast-paced, confidential environment at our Miami-area facility. The role emphasizes calendar management, correspondence, and coordination with internal and external stakeholders.

Ideal candidates will have at least 5 years in an executive office, preferably in healthcare, with 2 years of college or equivalent.