Senior Executive Assistant to Directors | Onsite Plano

toyotaconnected; Plano (TX); On-site; USD 70,000 - 100,000; Part time

Benefits offered by this job

Free catered lunches onsite

Nespresso bars

Free covered garage parking

Job summary

Toyota Connected North America is seeking an experienced Executive Assistant to support 2-3 Director-level leaders and the broader team in a fast-paced Plano, TX environment. This onsite 6-month contract requires independence, proactive thinking, and professional discretion.

The role covers calendar management, travel planning, meeting logistics, expense processing, and confidential communications. You will collaborate with other EAs and Workplace/Office Administration to ensure smooth

Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Support.
• Experience supporting multiple Director-level leaders.
• Strong hands-on experience with Microsoft Outlook calendar management and Microsoft 365.
• Comfortable using collaboration tools such as Slack, Microsoft Teams, or similar.
• Excellent written and verbal communication skills.
• Energetic, positive, and collaborative disposition.
• Willingness and proven ability to learn new tools, systems, and processes.
• Exceptional planning, prioritization, and time management skills.
• Proven ability to maintain confidentiality and professionalism.
• Willingness to support reception and general office administration when needed.

Responsibilities

• Provide day-to-day administrative support for 2-3 Director-level leaders.
• Proactively manage multiple Outlook calendars, including scheduling, resolving conflicts, and prioritizing meetings.
• Coordinate internal and external meetings, conference rooms, meeting logistics, and materials.
• Coordinate domestic and occasional international travel and prepare detailed itineraries as needed.
• Process expense reports and support other administrative processes.
• Communicate professionally with executives, employees, visitors, and external stakeholders.
• Anticipate executive needs, research solutions, and resolve routine issues independently before escalating.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Partner closely with other Executive Assistants and Workplace/Office Administration team members to ensure consistent coverage.
• Provide backup support for the reception area when needed, including greeting visitors, assisting with meeting rooms, answering general inquiries, and supporting onsite activities.
• Assist with catering, meetings, events, office administration, and other Workplace Experience needs as required.
• Be willing to step outside traditional EA responsibilities and support the broader team when business needs arise.

Skills

Calendar management

Microsoft 365

Outlook

Communication

Team collaboration

Problem solving

Tools

Slack

Microsoft Teams

Job description

Toyota Connected North America is seeking an experienced Executive Assistant to support 2-3 Director-level leaders and the broader team in a fast-paced Plano, TX environment. This onsite 6-month contract requires independence, proactive thinking, and professional discretion.

The role covers calendar management, travel planning, meeting logistics, expense processing, and confidential communications. You will collaborate with other EAs and Workplace/Office Administration to ensure smooth