Executive Assistant

toyotaconnected; Plano (TX); On-site; USD 70,000 - 100,000; Part time

Benefits offered by this job

Free catered lunches onsite

Nespresso bars

Free covered garage parking

Job summary

Toyota Connected North America is seeking an experienced Executive Assistant to support 2-3 Director-level leaders and the broader team in a fast-paced Plano, TX environment. This onsite 6-month contract requires independence, proactive thinking, and professional discretion.

The role covers calendar management, travel planning, meeting logistics, expense processing, and confidential communications. You will collaborate with other EAs and Workplace/Office Administration to ensure smooth

Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Support.
• Experience supporting multiple Director-level leaders.
• Strong hands-on experience with Microsoft Outlook calendar management and Microsoft 365.
• Comfortable using collaboration tools such as Slack, Microsoft Teams, or similar.
• Excellent written and verbal communication skills.
• Energetic, positive, and collaborative disposition.
• Willingness and proven ability to learn new tools, systems, and processes.
• Exceptional planning, prioritization, and time management skills.
• Proven ability to maintain confidentiality and professionalism.
• Willingness to support reception and general office administration when needed.

Responsibilities

• Provide day-to-day administrative support for 2-3 Director-level leaders.
• Proactively manage multiple Outlook calendars, including scheduling, resolving conflicts, and prioritizing meetings.
• Coordinate internal and external meetings, conference rooms, meeting logistics, and materials.
• Coordinate domestic and occasional international travel and prepare detailed itineraries as needed.
• Process expense reports and support other administrative processes.
• Communicate professionally with executives, employees, visitors, and external stakeholders.
• Anticipate executive needs, research solutions, and resolve routine issues independently before escalating.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Partner closely with other Executive Assistants and Workplace/Office Administration team members to ensure consistent coverage.
• Provide backup support for the reception area when needed, including greeting visitors, assisting with meeting rooms, answering general inquiries, and supporting onsite activities.
• Assist with catering, meetings, events, office administration, and other Workplace Experience needs as required.
• Be willing to step outside traditional EA responsibilities and support the broader team when business needs arise.

Skills

Calendar management

Microsoft 365

Outlook

Communication

Team collaboration

Problem solving

Tools

Slack

Microsoft Teams

Job description

Plano, TX | Onsite

6 Month Contract (with potential for extension)
Start Date: January 2027

Toyota Connected North America is seeking an experienced Executive Assistant. This position will primarily support 2-3 Director-level leaders while also providing administrative and workplace support to the broader team as needed. We are looking for someone who can quickly step into a dynamic environment, work independently with minimal training, anticipate needs, and provide professional and proactive support. This is a hands-on role requiring flexibility and a collaborative, team-first mindset.

Responsibilities

• Provide day-to-day administrative support for 2-3 Director-level leaders.
• Proactively manage multiple Outlook calendars, including scheduling, resolving conflicts, and prioritizing meetings.
• Coordinate internal and external meetings, conference rooms, meeting logistics, and materials.
• Coordinate domestic and occasional international travel and prepare detailed itineraries as needed.
• Process expense reports and support other administrative processes.
• Communicate professionally with executives, employees, visitors, and external stakeholders.
• Anticipate executive needs, research solutions, and resolve routine issues independently before escalating.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Partner closely with other Executive Assistants and Workplace/Office Administration team members to ensure consistent coverage.
• Provide backup support for the reception area when needed, including greeting visitors, assisting with meeting rooms, answering general inquiries, and supporting onsite activities.
• Assist with catering, meetings, events, office administration, and other Workplace Experience needs as required.
• Be willing to step outside traditional EA responsibilities and support the broader team when business needs arise.

Required Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Support professional
• Recent experience supporting multiple Director-level or senior leaders simultaneously
• Strong hands-on experience with Microsoft Outlook calendar management and Microsoft 365
• Comfortable using collaboration tools such as Slack, Microsoft Teams, or similar
• Excellent written and verbal communication skills
• Energetic, positive, and collaborative disposition
• Strong customer-focused mindset with the ability to remain friendly and approachable while maintaining professionalism
• Willingness and proven ability to learn new tools, systems, and processes
• Exceptional planning, prioritization, and time management skills
• Proven ability to multitask and manage competing priorities effectively
• Demonstrated ability to maintain confidentiality and professionalism
• Willingness to support reception and general office administration when needed

Location

This position is based in Plano, Texas. Toyota Connected encourages all employees to live within a reasonable commuting distance of their assigned work location for Onsite work.

To save time applying, Toyota Connected does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position currently.

What's in it for you?

• Free catered lunches when working onsite. We try to keep it healthy, but Fridays are "cheat" days, so you can get your carbs on!
• Two fully stocked Nespresso bars for your coffee and tea fixes.
• Free covered garage parking to shield your vehicle from those sneaky storms and to protect your buns from the Texas sun.

Who Are We?

Toyota Connected was established in 2016 to infuse the power of big data and cloud intelligence into all aspects of the mobility experience so that driving a Toyota or Lexus is more personal, intuitive, and safe. We create and enable technologies that delight, simplify, and connect the lives of those who use our products. We believe this mobility revolution will empower our customers to use their vehicles in an array of exciting new ways. We support, celebrate, and thrive on the opportunity to provide Mobility for All.

Making a connected life a more human experience takes humans from all walks of life. Toyota Connected celebrates and is committed to a diverse and inclusive workplace that embraces you.

We are committed to creating an accessible and inclusive hiring process by providing reasonable accommodations as necessary for persons with disabilities or those affected by pregnancy, childbirth or related medical conditions. If you need to request an accommodation, please reach out to your Recruiter who will connect you with an HR Busi