Senior Executive Assistant to Department Chair

Conditions. Workplace Diversity, LLC.; Boston (MA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Tuition assistance

Wellbeing resources

Commuter benefits

Job summary

Harvard University seeks an experienced administrative professional to provide high-level support to the Department Chair and Administration, enabling smooth operations for a large academic department. The role requires prioritizing multiple tasks, preparing materials, coordinating meetings, and maintaining efficient office systems.

Reporting to the Director of Administration, you will support teaching and research activities, manage complex calendars, and liaise with internal and external

Qualifications

• 5+ years of relevant experience is required; a combination of education and experience may be considered.
• Experience providing complex administrative support in a high-profile, fast-paced environment.

Responsibilities

• Draft, edit, and process a wide variety of written materials for the Chair/Director of Administration.
• Manage calendar, prepare briefing materials, and coordinate meetings and teleconferencing.
• Triage requests, coordinate travel, and handle financial transactions for the Chair’s office.
• Develop office procedures and maintain organized information systems and data.
• Coordinate faculty meetings and assist in special projects and events.

Skills

Administrative support

Calendar management

Communication skills

Customer service

Problem solving

Microsoft Office

Attention to detail

Education

Bachelor's/College degree

Tools

Microsoft Office Suite

Job description

Harvard University seeks an experienced administrative professional to provide high-level support to the Department Chair and Administration, enabling smooth operations for a large academic department. The role requires prioritizing multiple tasks, preparing materials, coordinating meetings, and maintaining efficient office systems.

Reporting to the Director of Administration, you will support teaching and research activities, manage complex calendars, and liaise with internal and external