Senior Administrative Assistant to Department Chair

Harvard University; Massachusetts; On-site; USD 60,000 - 80,000; Full time

Job summary

Harvard University’s Department of Stem Cell and Regenerative Biology is seeking an experienced Faculty Assistant to provide advanced administrative and programmatic support for the department chair and four to five additional faculty members.

The role requires high-level calendar management, travel planning (domestic and international), event coordination, data analysis for reports and presentations, and confidential handling of sensitive information across Harvard campuses.

Qualifications

• Minimum five years of administrative or customer service experience.
• Bachelor’s degree preferred.
• Strong organizational and time management skills.
• Discretion and sound judgment.
• Ability to work independently and elevate issues appropriately.
• Stakeholder coordination across teams and constituencies.
• Ability to support multiple faculty simultaneously with a customer-service orientation.
• Experience with higher education, research administration, or academic operations preferred.
• Strong skills in Word, Excel and PowerPoint; Canvas and Concur a plus.

Responsibilities

• Provide comprehensive administrative support to the Department Chair, including research, teaching, and administrative responsibilities.
• Plan and execute high profile meetings, coordinate complex travel itineraries (local and international).
• Prepare materials, meeting minutes, and calendars; manage reimbursements and meeting logistics.
• Assist with report and presentation preparation, including data analysis and figures.
• Coordinate lab administrative meetings and social events; interface with vendors on purchases.

Skills

Organizational skills

Time management

Discretion and judgment

Written and verbal communication

Independent work

Stakeholder coordination

Multi-faculty support

Higher education familiarity

Microsoft Office proficiency

Education

Bachelor’s degree preferred

Tools

Word

Excel

PowerPoint

Canvas

Concur

Job description

Harvard University’s Department of Stem Cell and Regenerative Biology is seeking an experienced Faculty Assistant to provide advanced administrative and programmatic support for the department chair and four to five additional faculty members.

The role requires high-level calendar management, travel planning (domestic and international), event coordination, data analysis for reports and presentations, and confidential handling of sensitive information across Harvard campuses.