Senior Executive Coordinator, Chair’s Office

Harvard University; Boston (MA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with universitycontb

Wellbeing and mental health resources

Tuition assistance and reimbursement

Commuter benefits and campus perks

Job summary

Harvard University’s Executive Coordinator role supports the Chair’s Office with day-to-day operations, research administration, and faculty affairs processes. The position requires strong organizational abilities, sound judgment, and the capacity to handle multiple priorities in a fast-paced environment.

The role covers scheduling, meeting coordination, communications, and event planning, with opportunities to collaborate across departments and support various programming and conferences.

Qualifications

• Three or more years of related experience; education beyond high school may count towards experience.
• Strong organizational and administrative skills with meticulous attention to detail.
• Excellent written and verbal communication skills; ability to manage multiple priorities.

Responsibilities

• Provide high-level administrative support to the Chair's Office, including complex scheduling and calendar management.
• Coordinate group meetings and trainee interviews; liaise with Grants Managers on grant submissions.
• Draft high-level department communications and weekly announcements.

Skills

Administrative support

Calendar management

Communication

Multitasking

AV support

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe Creative Suite

Job description

Harvard University’s Executive Coordinator role supports the Chair’s Office with day-to-day operations, research administration, and faculty affairs processes. The position requires strong organizational abilities, sound judgment, and the capacity to handle multiple priorities in a fast-paced environment.

The role covers scheduling, meeting coordination, communications, and event planning, with opportunities to collaborate across departments and support various programming and conferences.