Dean's Executive Administrative Coordinator

Harvard University; Massachusetts; On-site; USD 60,000 - 85,000; Full time

Job summary

Harvard University in Massachusetts seeks an Administrative Coordinator III to provide full-time administrative and executive support to the Dean and contribute to the Divisional office's effective operation.

The role acts as the Dean's primary contact, manages calendars, coordinates meetings and events, and supports communications and record-keeping with discretion and professionalism.

Qualifications

• Organized and proactive administrator with discretion.
• Experience providing executive support and managing complex calendars.
• Ability to draft routine correspondence and maintain confidential records.

Responsibilities

• Provide full-time administrative and executive support to the Dean.
• Act as primary contact for internal and external constituents for the Dean.
• Manage a complex calendar including decanal and University commitments.
• Prioritize meeting requests and coordinate with senior staff.
• Prepare agendas, briefing materials, and meeting documentation.
• Coordinate travel, lodging, and reimbursements for Dean-related activities.
• Develop systems to track deadlines, commitments, and action items.

Skills

Calendar management

Executive support

Email management

Meeting coordination

Travel coordination

Office administration

Job description

Harvard University in Massachusetts seeks an Administrative Coordinator III to provide full-time administrative and executive support to the Dean and contribute to the Divisional office's effective operation.

The role acts as the Dean's primary contact, manages calendars, coordinates meetings and events, and supports communications and record-keeping with discretion and professionalism.