Executive Coordinator for Chair's Office

Harvard Medical School; Boston (MA); Sur place; USD 70 000 - 100 000; Plein temps

Avantages offerts par ce poste

Generous paid time off

Health insurance from day one

Retirement plans with university con­t

Tuition assistance

Commuter benefits

Résumé du poste

Harvard Medical School is seeking an Executive Coordinator to provide high-level administrative support to the Chair's Office. You will manage day-to-day operations, research administration, and faculty affairs processes, while coordinating departmental programming and events.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Three or more years of related experience.
• Education beyond high school may count towards experience.
• Excellent organizational and communication skills.

Responsabilités

• Provide high-level administrative support to the Chair's Office and manage complex scheduling.
• Coordinate grants-related activities and prepare communications for faculty and affiliates.
• Draft high-level department communications and manage departmental programming.
• Support faculty affairs including appointments, reappointments, and awards processes.
• Plan and coordinate departmental events, meetings, and visitor activities.
• Maintain calendars, room bookings, and AV setup for meetings and events.
• Provide flexible support to the Executive Director of Administration as priorities shift.

Connaissances

Administrative skills

Calendar management

Event coordination

AV setup

MS Office suite

Adobe Creative Suite

Strong written and verbal skills

Formation

High school diploma or equivalent

Outils

Microsoft Office

Adobe Photoshop/InDesign/Illustrator

Description du poste

Harvard Medical School is seeking an Executive Coordinator to provide high-level administrative support to the Chair's Office. You will manage day-to-day operations, research administration, and faculty affairs processes, while coordinating departmental programming and events.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment.