Executive Assistant to Department Chair — Strategic Admin

Harvard T.H. Chan School of Public Health; Boston (MA); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

Generous paid time off

Health insurance starting day one

Tuition assistance

Commuter benefits

Job summary

Harvard T.H. Chan School of Public Health is seeking an experienced administrative professional to provide high-level support to the Department Chair and the department.

The role requires managing a fast-paced, high-volume office, handling sensitive information, calendars, travel, and reporting materials. The successful candidate will draft and edit materials, prepare briefing information, coordinate meetings, and facilitate communications across internal and external stakeholders, with a strong

Qualifications

• 5+ years of relevant administrative experience required.
• Bachelor's degree preferred; or equivalent combination of education and experience.
• Strong office processes knowledge and ability to develop procedures.
• Proven interpersonal, tactful communication in a high-profile environment.
• Ability to manage multiple projects and priorities with limited direction.
• Attention to detail and excellent organizational skills.
• Proficiency with Microsoft Office Suite and standard business software.

Responsibilities

• Draft, edit, and process a wide variety of written materials for the Chair or Director of Administration.
• Manage a complex calendar and coordinate meetings, travel, and briefing materials.
• Respond to routine inquiries on the Chair’s behalf and triage requests.
• Develop and document office procedures and organize information and databases.
• Create processes to track correspondence and status of requests.
• Coordinate domestic and international travel with detailed itineraries.
• Manage reimbursements, card expenditures, purchasing, and local financial transactions.
• Assist in events and seminars, including logistics and coordination with staff.
• Collaborate with other staff to promote efficient operations and cross-team support.
• Support faculty reappointment and promotion process administrative tasks.
• Serve as liaison for the Chair’s office with university constituents and external contacts.

Skills

Office Administration

Customer Service

Interpersonal Skills

Attention to Detail

Organizational Skills

Multitasking

Communication Skills

Microsoft Office Suite

Calendar Management

Education

Bachelor's degree

Equivalent education + experience

Tools

Microsoft Office

Video Conferencing Tools

Job description

Harvard T.H. Chan School of Public Health is seeking an experienced administrative professional to provide high-level support to the Department Chair and the department.

The role requires managing a fast-paced, high-volume office, handling sensitive information, calendars, travel, and reporting materials. The successful candidate will draft and edit materials, prepare briefing information, coordinate meetings, and facilitate communications across internal and external stakeholders, with a strong