Senior Executive Assistant to COO - Hybrid/Remote

Technology Service Corporation; Huntsville (AL); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

401k Plan

Flexible Work Schedules

Tuition Reimbursement

Co-Sponsored Health Plan

Paid Leave

Job summary

FALCATA is seeking an experienced Executive Assistant to support the Chief Operating Officer in Huntsville, AL, or the DC metro area, with telework options as needed. The role requires strong executive support skills, calendar and travel management, and the ability to operate under tight deadlines in a fast-paced environment.

Responsibilities include preparing talking points, coordinating meetings, managing calendars and travel, and supporting events and sensitive communications.

Qualifications

• Bachelor's degree in business administration or related field required.
• 8+ years of executive-level office management experience.
• U.S. citizenship with ability to obtain security clearance.
• Strong written and verbal communication, organization, and discretion.
• Willingness to travel up to 10%.

Responsibilities

• Develop and maintain processes and tools to optimize the Executives' office.
• Prioritize and track workflow for internal and external taskings.
• Review documents for content, accuracy, and coordination.
• Support engagements by preparing talking points and background information.
• Manage COO calendars, travel itineraries, and VIP arrangements.
• Plan domestic travel and arrange security, lodging, and expenses.
• Coordinate company events led by the COO.
• Oversee day-to-day administrative and facilities tasks.
• Prepare weekly summaries of key events and approvals.

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Education

Bachelor's degree in business administration or related field

Job description

FALCATA is seeking an experienced Executive Assistant to support the Chief Operating Officer in Huntsville, AL, or the DC metro area, with telework options as needed. The role requires strong executive support skills, calendar and travel management, and the ability to operate under tight deadlines in a fast-paced environment.

Responsibilities include preparing talking points, coordinating meetings, managing calendars and travel, and supporting events and sensitive communications.