Senior Executive Assistant to the COO (Remote)

Technology Service Corporation; Washington (District of Columbia); Hybrid; USD 85,000 - 125,000; Full time

Benefits offered by this job

401k Plan

Flexible Work Schedules

Tuition Reimbursement

Co-Sponsored Health Plan

Paid Leave

Job summary

FALCATA seeks an experienced Executive Assistant based in the Huntsville area or DC metro region to support the Chief Operating Officer. Telework is eligible with on-site requirements at major locations in Huntsville, AL or Crystal City, VA.

The Executive Assistant provides comprehensive direct support to the COO, handling routine and complex administrative tasks, coordinating staff actions, events, and activities with strict deadlines in a fast-paced environment.

Qualifications

• Bachelor's degree required with 8+ years of executive-level office management experience.
• US citizenship with ability to obtain security clearance as needed.
• Highly organized with strong judgment, tact, and diplomacy; proficient in standard business concepts and practices.
• Excellent critical thinking, problem-solving, and analytical skills with strong written and verbal communication.
• Willingness to travel up to 10%.

Responsibilities

• Develop and maintain processes, systems, and tools to optimize the Executives' office and time.
• Facilitate, prioritize, and track workflow of internal and external taskings.
• Review and process documents for content, accuracy, and references; coordinate staff.
• Prepare talking points and background information for attendees and customers.
• Manage COO calendars; coordinate senior-level meetings, visits, and events.
• Plan and arrange domestic and foreign travel; coordinate itineraries and lodging.
• Organize company events led by the COO; arrange venues and logistics.
• Oversee day-to-day admin, facility, and supply management; ensure security clearances and access.
• Prepare weekly summaries of key events and priority tasks.
• Perform other duties as assigned by Supervisor.

Skills

Executive support

Calendar management

Travel planning

Communication

Security clearance eligibility

Education

Bachelor's degree in business administration or related field

Job description

FALCATA seeks an experienced Executive Assistant based in the Huntsville area or DC metro region to support the Chief Operating Officer. Telework is eligible with on-site requirements at major locations in Huntsville, AL or Crystal City, VA.

The Executive Assistant provides comprehensive direct support to the COO, handling routine and complex administrative tasks, coordinating staff actions, events, and activities with strict deadlines in a fast-paced environment.