Executive Assistant to COO | Hybrid & Travel

TSC; Washington (District of Columbia); Hybride; USD 90 000 - 130 000; Plein temps

Résumé du poste

FALCATA is seeking an experienced executive assistant based in the Huntsville or DC metro area to support the Chief Operating Officer (COO). This role offers telework with on-site requirements at Huntsville, AL or Crystal City, VA, and may involve domestic and foreign travel.

The Executive Assistant provides comprehensive executive support to the COO, helping coordinate activities, prepare briefings, and manage confidential information under deadlines in a fast-paced environment.

Qualifications

• Bachelor’s degree in business administration or related field, with 8+ years of executive-level office management experience or equivalent.
• US citizenship with the ability to obtain and maintain a security clearance as needed.
• Highly organized with strong judgment, tact, and diplomacy, and proficient in standard business concepts and practices.
• Excellent critical thinking, problem-solving, and analytical skills, with strong written and verbal communication.
• Adaptable, resilient, and able to overcome challenges, with willingness to travel up to 10%.

Responsabilités

• Facilitate, prioritize, and track the COO's workflow, adapting time and schedule based on criticality and confidentiality.
• Review and process documents for content, accuracy, and references.
• Prepare talking points and background information for key meetings and customers.
• Evaluate and disseminate sensitive information to the COO and flag issues.
• Manage calendars, coordinate senior meetings and events, and arrange security clearances and access.
• Plan domestic and foreign travel, itineraries, lodging, and expenses.
• Coordinate events led by the COO and ensure smooth execution.
• Oversee daily administrative operations including facilities and supplies.
• Prepare weekly summaries of key events and priorities.
• Other duties as assigned by Supervisor.

Connaissances

Executive support

Communication

Organizational skills

Travel readiness

Formation

Bachelor’s degree in business administration or related field

Description du poste

FALCATA is seeking an experienced executive assistant based in the Huntsville or DC metro area to support the Chief Operating Officer (COO). This role offers telework with on-site requirements at Huntsville, AL or Crystal City, VA, and may involve domestic and foreign travel.

The Executive Assistant provides comprehensive executive support to the COO, helping coordinate activities, prepare briefings, and manage confidential information under deadlines in a fast-paced environment.