Executive Assistant to COO — Hybrid/Remote-Eligible

TSC; Arlington (VA); Hybrid; USD 107,000 - 134,000; Full time

Benefits offered by this job

401k Plan

Flexible Work Schedules

Tuition Reimbursement

Co-Sponsored Health Plan

Job summary

FALCATA is seeking an experienced Executive Assistant to support the Chief Operating Officer in the Aurora or DC metro area. This role offers telework with on-site availability at major locations in Aurora, CO or Crystal City, VA.

The EA will manage calendars, coordinate engagements, prepare briefing materials, and safeguard information under tight deadlines in a fast-paced environment. The ideal candidate has a Bachelor’s degree and 8+ years of executive support experience, US citizenship with

Qualifications

• Bachelor’s degree in business administration or related field; 8+ years executive-level office management experience.
• US citizenship with the ability to obtain and maintain a security clearance.
• Highly organized with strong judgment, tact, and diplomacy, and proficient in standard business concepts.
• Excellent critical thinking, problem-solving, and analytical skills with strong written and verbal communication.
• Willingness to travel up to 10%.

Responsibilities

• Develop and maintain processes, systems, and tools to optimize the executives’ office.
• Facilitate, prioritize, and track workflow of internal and external taskings.
• Review and process documents for content and accuracy with proper staff coordination.
• Support engagements with talking points and background information on attendees.
• Evaluate and disseminate sensitive information; alert COO of impactful issues.
• Manage the COO’s calendars; arrange meetings, security clearances, VIP parking, and agendas.
• Plan and arrange domestic and foreign travel; coordinate itineraries and logistics.
• Facilitate company events led by the COO; arrange venues, lodging, and food.
• Oversee day-to-day administrative and facility requirements; monitor supply management.
• Prepare weekly summaries of key events and priorities.

Skills

Executive support

Calendar management

Travel planning

Security clearance

Written and verbal communication

Education

Bachelor’s degree in business administration or related field

Job description

FALCATA is seeking an experienced Executive Assistant to support the Chief Operating Officer in the Aurora or DC metro area. This role offers telework with on-site availability at major locations in Aurora, CO or Crystal City, VA.

The EA will manage calendars, coordinate engagements, prepare briefing materials, and safeguard information under tight deadlines in a fast-paced environment. The ideal candidate has a Bachelor’s degree and 8+ years of executive support experience, US citizenship with