Senior Executive Assistant to Co-Founder

CrewBloom, Inc; United States; Remote; USD 70.000 - 100.000; Vollzeit

Benefits dieser Stelle

Join Our Dynamic Team

Flexibility, Work from home or any US-

Fast-Paced Thrills

Zusammenfassung

CrewBloom, Inc. is seeking a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team in a fast-growing environment. This role goes beyond traditional admin work, acting as a trusted partner to drive day-to-day operations and streamline communication.

If you’re proactive, detail-oriented, and thrive in ownership-driven roles, this is an opportunity to make a real impact within a dynamic, remote-enabled US team.

Qualifikationen

• 5+ years of experience as an Executive Assistant or in a similar role.
• Proven experience supporting C-level executives (CEO, Founder, or similar).
• Strong experience in calendar management, client communication, and document preparation.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail and follow-through.
• Ability to multitask, prioritize, and adapt in a fast-paced environment.
• Proactive, resourceful, and solutions-oriented mindset.

Aufgaben

• Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated.
• Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication.
• Coordinate meetings, confirm appointments, and provide timely updates to leadership.
• Communicate with clients via phone and email to gather information and provide updates as needed.
• Prepare, review, and manage documents, including agreements and internal reports.
• Track tasks, follow up on deliverables, and ensure deadlines are consistently met.
• Conduct research and organize information to support business and operational needs.
• Perform administrative tasks such as document management, filing, and coordination across teams.
• Support social media management tasks as needed.
• Handle sensitive information with a high level of confidentiality and professionalism.

Kenntnisse

5+ years EA experience

Support C-level executives

Calendar management

Client communication

Document preparation

Written and verbal communication

Attention to detail

Multitasking

Google Workspace

Tools

Google Workspace

Jobbeschreibung

We’re looking for a high-performing Senior Executive Assistant to directly support our Co-Founder and leadership team. This role goes beyond traditional admin work — you’ll act as a trusted partner, helping drive day-to-day operations, streamline communication, and ensure nothing falls through the cracks in a fast-paced, high-growth environment.

If you’re proactive, detail-oriented, and thrive in roles where you take ownership and solve problems independently, this is an opportunity to make a real impact.

Job Responsibilities

• Manage and optimize the CEO’s calendar, ensuring priorities, meetings, and deadlines are well-coordinated
• Serve as a primary point of contact for internal and external stakeholders, maintaining clear and professional communication
• Coordinate meetings, confirm appointments, and provide timely updates to leadership
• Communicate with clients via phone and email to gather information and provide updates as needed
• Prepare, review, and manage documents, including agreements and internal reports
• Track tasks, follow up on deliverables, and ensure deadlines are consistently met
• Conduct research and organize information to support business and operational needs
• Perform administrative tasks such as document management, filing, and coordination across teams
• Support social media management tasks as needed
• Handle sensitive information with a high level of confidentiality and professionalism

Requirements

• 5+ years of experience as an Executive Assistant or in a similar role
• Proven experience supporting C-level executives (CEO, Founder, or similar)
• Strong experience in calendar management, client communication, and document preparation
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and follow-through
• Ability to multitask, prioritize, and adapt in a fast-paced environment
• Proactive, resourceful, and solutions-oriented mindset
• Proficiency in Google Workspace and ability to quickly learn new tools and systems
• Strong time management skills with the ability to handle multiple responsibilities efficiently
• Ability to maintain confidentiality and professionalism at all times

Minimum Technical and Work Environment Requirements:

• Internet Connection:

  • Primary internet connection with a minimum speed of 15 Mbps.
  • Backup internet connection with at least 10 Mbps.
  • Backup connection must be capable of supporting work during a power outage.

• Primary Device:

  • Desktop or laptop equipped with at least:

    • Intel Core i5 (8th generation or newer),Intel Core i3 (10th generation or newer), AMD Ryzen 5 , or an equivalent processor.
    • A minimum of 8 GB RAM.

• Backup Device:

  • Must meet or exceed the performance of an Intel Core i3 processor.
  • Must be functional during power interruptions.

• Peripherals and Workspace:

  • A functioning webcam.
  • A noise-canceling USB headset.
  • A quiet, dedicated home office space.
  • A smartphone for communication and verification purposes.

Benefits

• Join Our Dynamic Team: Experience our fun, inclusive, innovative culture that values your unique contributions and supports your professional growth.
• Embrace the Opportunities: Seize daily chances to learn, innovate, and excel. Make a real impact in your field.
• Limitless Career Growth: Unlock a world of possibilities and resources to propel your career forward.
• Fast-Paced Thrills: Thrive in a high-energy, engaging atmosphere. Embrace challenges and reap stimulating rewards.
• Flexibility, Your Way: Embrace the freedom to work from home or any location of your choice. Create your ideal work environment.
• Work-Life Balance at Its Best: Say goodbye to stressful commutes and hello to quality time with loved ones. Achieve a healthy work-life integration to perform at your best.